The Grants Assistant reports to the Grants Manager and assists in overseeing all incoming grant applications, contracts, award payments and other grantmaking administrative functions. The Grants Assistant coordinates the Grants Advisory Committee (GAC) process. As an integral member of the Programs team, the Grants Assistant works closely with The Grants Manager and Program Officers around all grantmaking functions and the GAC. S/he works with the Finance Department to ensure payments are processed and tracked accurately. The Grants Assistant also assists with the online grants management system and its utilizations by all users across staff, grantee advisory committee, and applicant roles.
- Assists in the overall workflow, effectiveness, and quality control of the grantmaking process, including tracking of grant awards and payments
- Coordinates GAC processes including inquiries and screening potential applicants, coordinating orientation, recommendation meetings and other GAC activities
- Assists the Manager with the online-based grant submission process and providing application packages to GAC and other team members as needed
- Provide professional services, answering questions to issues that may arise in the application process.
- Works with the grants management system including running reports and other functions as needed
- Provides logistical and program support for other grant making activities including grantee partner convenings, thought leadership activities, Program Committee meetings and other events as needed.
- Assists the Manager in the processing and tracking of grants and grant payments.
- Other activities and programs as assigned.
- Minimum B. A. plus 2 years work experience in nonprofit and/or philanthropic institutions
- Minimum two years grantmaking and/or volunteer coordination experience
- Grants management systems fluency in Fluxx.
- Commitment to women's empowerment and the mission of The Foundation, and outstanding interpersonal skills, professional demeanor and team spirit
- Excellent telephone presence along with excellent verbal and written communication skills
- Detail oriented with strong organizational skills with the ability to prioritize work to meet tight deadlines
- Ability to multi-task and be flexible in a fast-paced environment
- Ability to problem solve and has experience working productively and proactively both independently and as part of a team
- Excellent computer skills, including Excel, Word, PowerPoint, and SurveyMonkey.
The New York Women’s Foundation® is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
Commensurate with experience
Please send cover letter, salary requirements and resume to:
Or via mail to:
The New York Women's Foundation
39 Broadway, 23rd Floor
New York, NY 10006
Attention: Human Resources
NO TELEPHONE CALLS PLEASE.