Director of Finance and Operations, Grantmakers in the Arts

Grantmakers in the Arts (GIA) is seeking a Director of Finance and Operations to join its team in New York, NY under the leadership of Eddie Torres, President & CEO. This position will report directly to the President & CEO, and work collaboratively with other members of the GIA team, including development, membership and program staff.

Grantmakers in the Arts (GIA) is the only national network of private, public and corporate arts funders in the US and Canada, including independent and family foundations, public agencies, community foundations, corporate philanthropies, nonprofit regrantors and national service organizations. GIA is widely regarded as the go-to place for relevant discussion and action within the philanthropic field. At the intersection of philanthropy and the arts, GIA breaks down silos by creating and strengthening connections with, and for, those within its membership, their grantees and philanthropy across sectors. GIA’s many programs and resources can be found at www.giarts.org.

GIA seeks a Director of Finance and Operations.  The Director of Finance and Operations reports to the President and CEO and is primarily responsible for financial and legal reporting, and administrative, technical, and physical systems that support GIA’s activities.

Desired qualifications and experience are as follows:  

• Bachelor's degree is preferred or equivalent experience in nonprofit financial and operational management.
• Minimum of five years’ experience in management and supervision of nonprofit fund balance accounting systems.

• Experience in nonprofit office management, including:
  • oversight of office policies and procedures;
  • human resources administration, including benefits plans;
  • practical implementation of electronic technologies, including databases
  • Knowledge of, experience with arts/culture preferred, but not required.
  • Knowledge and experience of philanthropy or foundations preferred, but not required.
  • Adept in the use of QuickBooks, and familiar with Microsoft Office 365. 
  • Commitment to working collaboratively with a range of constituent groups, including staff, board members, volunteers, donors, program partners, and participants.
  • Good verbal and written communication skills.

• Proof of work eligibility and the ability to travel.

Responsibilities and duties

Finance and Budget:

• Support budget development working with President & CEO.
• Staff the board finance committee and serve as primary staff contact for GIA’s treasurer.
• Manage accounting systems.  Currently all finances are kept in QuickBooks
• Coordinate annual audit.
• Create financial reports for review by President and board finance committee and for use in fundraising efforts.
• Coordinate all journal entry systems for allocation, reclassification and for corrective actions.

Human resources

• Oversee payroll, benefits plans, and employee-related taxes and regulatory requirements.
• Maintain personnel records. Refine and oversee systems for personnel record-keeping.
• Work with President & CEO on any personnel policy changes or updates.
• Manage outside contractors and vendors, including payroll providers.

Board relations

• Participate as the staff liaison with the board of director’s Finance Committee, Audit Committee and any other function for which the board requires financial representation regarding the operations of GIA.

Facilities and equipment

• Manage and oversee maintenance of office space and equipment.
• Oversee purchases, leases, capital acquisitions, and relations with outside vendors.
• Manage internal computer network. Oversee maintenance of computer hardware and software, including GIA database.
• Supervise contractual IT consultant.

Information technology, database development and technical maintenance 

• Act as purchasing agent for all IT equipment and supplies.
• Establish protocols for file security and plans for maintenance of back up files.
• Order and maintain databases of all digital subscriptions. 

Office management and internal communications

• Oversee and update internal policies and procedures, office information systems, and internal communications systems.
• Manage inventory of office supplies and storage maintenance.
• General interaction with landlord and building maintenance.

Annual conference 

• Work with Membership Manager and Development Manager in overseeing the registration process and reconciling financials for the conference and with the Director of Programs in conference budgeting and reporting.

Development 

• Work with the Development Manager and Membership Manager to reconcile membership records and financial records, (database information and Quick Books), and prepare financial statements as needed for grant proposals.

Grantmakers in the Arts uses a Drupal platform website, Civi-crm database, Adobe Creative Suite, Microsoft Office 365 and QuickBooks. 

This is a full-time (40 hours per week) non-exempt position with some after-hours, weekend work, and travel required. Grantmakers in the Arts intentionally considers candidates from historically underrepresented communities including ALAANA (Asian, LatinX, African, Arab and Native American) populations and people with disabilities. 

Compensation: Salary range: $75,000-85,000 dependent on experience. A comprehensive benefits package includes leave time, insurance, and an employer-matching 401(k) plan.

TO APPLY: Candidates should e-mail a cover letter and resume to [email protected].  PLEASE no phone calls.

Application Deadline: Review of applications will begin on November 17, 2017 and will close when position is filled. Applications will be acknowledged by e-mail.