The Leon Lowenstein Foundation, founded in 1941 and based in New York City, supports a wide range of projects nationwide. Program areas include education, health and the environment with a particular interest in innovative and scale-able projects.  The Foundation’s mission statement:  “We seek to support organizations that provide transformational solutions to some of our most challenging issues in order to leave the world a better place for future generations.” 

 The Administrative Assistant will work primarily to support the Executive Director to ensure that the smooth and efficient running of the office and grantmaking process. The ideal candidate will write well, focus on accuracy and detail, have a strong ability to take the initiative in completing tasks in a time-sensitive and high-quality manner. The Administrative Assistant will report to the Executive Director and is part of a small, collaborative and fast-paced team. 

Responsibilities

➢      Manage the overall work flow, effectiveness, and quality control of the grantmaking process, including due diligence, tracking payments and reports

➢      Coordinate the grantmaking processes including, but not limited to, handling inquiries and screening potential applicants, scheduling pre and post-award meetings and site visits

➢      Manage the web-based grant submission process including requests for proposals, processing grant applications, screening for complete application packages, and providing application packages to staff and Trustees as needed

➢      Schedule meetings; gather and organize briefing materials in advance of meetings and take minutes

➢      Answer phones

➢      Ensure smooth office management including tasks such as sorting mail, organizing catering for in-office meetings and maintaining equipment

➢      Assist with miscellaneous administrative tasks in the office

Qualifications

➢      Bachelor’s Degree

➢      Excellent oral and written communication skills; polite telephone presence

➢      Data-entry experience and familiarity with a database a plus but not required

➢      Admin experience a plus but not required

➢      Extreme attention to detail

➢      Ability to work on multiple projects simultaneously

➢      A strong team player with a diplomatic, professional manner

➢      Commitment to the Foundation’s mission, desire to work in the nonprofit sector   

Application Instructions:

Please email resume and cover letter including at least two references (with contact information) and salary requirements to: [email protected]

The Leon Lowenstein Foundation is an equal opportunity employer.

Start Date: As soon as possible