The Nuclear Challenges team is responsible for working to reduce nuclear threats by decreasing the availability and use of weapons-useable material. The team focuses on identifying political and technical solutions to address the nuclear threat by reducing the world’s reliance on highly enriched uranium and plutonium.

The Team Administrator is an integral and active part of the Team’s Core Group, which includes active participation in meetings, seminars, site visits, etc. The Team Administrator works closely with the Team Leader to ensure efficient workflow and communications across the Team and reports to the Team Leader.

Essential Duties and Responsibilities

• Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year
• Assist Team Leader with the progress of grants, including proposals, briefs, and reports, and tracking through different GMS stages
• Liaise with grants management staff
• Interact with, provide guidance to, and respond to questions from grantees and others
• Schedule and coordinate expert consultations
• Manage consultant contracts
• Participate in meetings and serve as recorder of critical tasks, discussions, and decisions
• Perform writing assignments as needed
• Coordinate document and information management tasks that add value for the Team
• Manage the production of Board materials
• Liaise with Research Specialists as needed
• Liaise with other Teams and Departments as needed
• Assist with orientation of new Team members

Other Duties and Responsibilities:

• Manage special projects and workflow as requested
• Work with Team Coordinators to ensure smooth and efficient operation for Team
• Serve as back-up to Team Coordinator and participate in cross-training
• Perform other duties as assigned

Qualifications

• Minimum of six to ten years of relevant experience
• A bachelor’s degree required or related experience
• Comfortable working in a team environment
• Able to take initiative and work proactively
• Strong interpersonal, communication, and leadership skills
• Excellent writing, editing, organizational, and verbal skills
• Able to effectively communicate in written and oral format with both internal and external contacts is essential
• Facility in working with budgets and budgeting
• Organized and able to think and work independently with little direct supervision
• Strong working knowledge of Microsoft Outlook, Word, and Excel is required
• Apply
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Follow LINK to apply:   https://macfound.wd1.myworkdayjobs.com/en-US/MAC_FOUND_EXT_CAREERS/job/Chicago-Office/Team-Administrator_REQ-000007