We need a doer and jack of all trades that will serve as the backbone of our Chicago office, and provide support to our Chicago Principal and Managing Director. In this job, you’ll need to act fast, be proactive, and serve as a resourceful problem-solver that works closely with others to ensure our local office runs smoothly. You will also play a lead role in bringing your colleagues closer to living our cultural values through local programs you design, support, and run. We are looking for individuals that are conveners and like bringing people together. Additionally, you will work closely with a top executive and support their administrative and business development needs. This position will give someone an opportunity to experience various aspects of operations, human resources, and business development. 

  

Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources.  We help our clients imagine what’s possible, design the best strategies, learn what works best, and do the work necessary to realize their visions.

 

Our staff is a team of passionate problem-solvers—mission-driven and action-oriented—with a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience.

 

The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. Our leadership team, advisors, colleagues, and staff are fundamentally concerned with social change. We share a desire to make a difference and apply an outcomes-focused approach. Our internal culture supports employee passions, enables continuous learning, and fosters innovation, risk taking, and fun—even as it emphasizes excellence.

• Manage key office vendors and suppliers to ensure the offices run smoothly
• Coordinate with different Arabella teams to troubleshoot and solve office related problems
• Manage local office budget
• Work with building management to address office issues
• Serve as the front-desk receptionist and the first point-of-contact for guests
• Coordinate logistics for client meetings and events in office 

• Design, support, and run local office and firm-wide programs that support Arabella’s cultural values
• Develop and/or support logistics for firm-wide all-staff meetings
• Lead local culture team in designing and implementing programs
• Manage local culture budget
• Manage internal calendars and staff recognition days (i.e., staff anniversaries and birthdays)

• Provide primary administrative, business development and travel logistics support for Bruce Boyd (Principal and Senior Managing Director in the Chicago office), including managing sales pipeline and contacts in Salesforce
• Support the Business Development Team with prospect research, client development (i.e. Roadmapping) and internal projects (i.e. Salesforce development)
• Support the Management Team by providing logistical support for meetings
• Assist with special projects as needed, providing additional capacity for marketing and client-facing teams

• Bachelor’s degree required
• At least two years of experience in an office setting
• Demonstrated exception interpersonal communication skills
• Experience successfully working with and coordinating outside vendors
• Demonstrated experience anticipating the needs of a senior manager in a support role
• Demonstrated comfort and ability leading people without being in a leadership position
• Exceptional customer-service skills
• Ability to troubleshoot problems in an office setting
• Experience effectively managing small to mid-sized events and gatherings
• High degree of organization and attention to detail
• Ability to think creatively
• Demonstrated comfort following directions
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Ability to draft high quality written materials and correspondence
• Ability to manage multiple priorities at once

• Familiarity with Salesforce or experience with databases
• Experience managing small budgets
• Prior work in an office management role