Special Assistant (AA)

Special Assistant (Chicago, IL)
We need a doer and jack of all trades that will serve as the backbone of our Chicago office, and provide support to our Chicago Principal and Managing Director. In this job, you’ll need to act fast, be proactive, and serve as a resourceful problem-solver that works closely with others to ensure our local office runs smoothly. You will also play a lead role in bringing your colleagues closer to living our cultural values through local programs you design, support, and run. We are looking for individuals that are conveners and like bringing people together. Additionally, you will work closely with a top executive and support their administrative and business development needs. This position will give someone an opportunity to experience various aspects of operations, human resources, and business development. 
About Arabella Advisors
Arabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources.  We help our clients imagine what’s possible, design the best strategies, learn what works best, and do the work necessary to realize their visions.
Our staff is a team of passionate problem-solvers—mission-driven and action-oriented—with a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience.
The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation. Our leadership team, advisors, colleagues, and staff are fundamentally concerned with social change. We share a desire to make a difference and apply an outcomes-focused approach. Our internal culture supports employee passions, enables continuous learning, and fosters innovation, risk taking, and fun—even as it emphasizes excellence.
Essential Responsibilities
Office Management
  • Manage key office vendors and suppliers to ensure the offices run smoothly
  • Coordinate with different Arabella teams to troubleshoot and solve office related problems
  • Manage local office budget
  • Work with building management to address office issues
  • Serve as the front-desk receptionist and the first point-of-contact for guests
  • Coordinate logistics for client meetings and events in office 
  • Design, support, and run local office and firm-wide programs that support Arabella’s cultural values
  • Develop and/or support logistics for firm-wide all-staff meetings
  • Lead local culture team in designing and implementing programs
  • Manage local culture budget
  • Manage internal calendars and staff recognition days (i.e., staff anniversaries and birthdays)
Executive Assistance and Client Development Support
  • Provide primary administrative, business development and travel logistics support for Bruce Boyd (Principal and Senior Managing Director in the Chicago office), including managing sales pipeline and contacts in Salesforce
  • Support the Business Development Team with prospect research, client development (i.e. Roadmapping) and internal projects (i.e. Salesforce development)
  • Support the Management Team by providing logistical support for meetings
  • Assist with special projects as needed, providing additional capacity for marketing and client-facing teams
Essential Knowledge, Skills and Experience
  • Bachelor’s degree required
  • At least two years of experience in an office setting
  • Demonstrated exception interpersonal communication skills
  • Experience successfully working with and coordinating outside vendors
  • Demonstrated experience anticipating the needs of a senior manager in a support role
  • Demonstrated comfort and ability leading people without being in a leadership position
  • Exceptional customer-service skills
  • Ability to troubleshoot problems in an office setting
  • Experience effectively managing small to mid-sized events and gatherings
  • High degree of organization and attention to detail
  • Ability to think creatively
  • Demonstrated comfort following directions
  • Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
  • Ability to draft high quality written materials and correspondence
  • Ability to manage multiple priorities at once
Other Highly Preferred Knowledge, Skills and Experience
  • Familiarity with Salesforce or experience with databases
  • Experience managing small budgets
  • Prior work in an office management role
A Career with Arabella Advisors
We are committed to having a passion-driven, inclusive, fun, transparent, collaborative, and healthy culture.  We invite you to visit our careers website to learn more about our people, culture, and work. However, we thought you should know that Arabella is committed to providing excellent benefits to our employees.  For you and your eligible dependents, we provide a competitive package that includes health, vision, dental, and prescription insurance. We also provide you disability coverage; life insurance; personal and volunteer leave time; a 401K match that you are eligible to receive when you start; funds for professional development; and a fitness benefit.
We also are committed to building a firm that is diverse and inclusive. We invite our clients and employees to be fully themselves. By integrating diversity, equity, and inclusion into our work, we benefit from increased knowledge, creativity, flexibility, and organizational and individual growth. We expect all Arabella staff to share this commitment.

Candidates must submit a resume and one-page cover letter to be considered for the position. The cover letter must address why you want to work at Arabella and why this is your dream job. We will disregard candidates that do not submit the appropriate materials.
While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses. 


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