The 11th Hour Project, a Palo Alto-based program of The Schmidt Family Foundation, is committed to promoting a responsible relationship with the planet’s food, water and energy resources. We are looking for an exceptional person to provide administrative support to our Food and Agriculture Program, which is focused on exposing the true costs of industrial agriculture, building power in affected communities, and advancing regenerative farming models. The Program Coordinator must have an excellent work ethic, be highly organized and skilled at setting priorities, and possess a willingness to jump in with both feet. The successful candidate will be enthusiastic, confident, smart, and highly productive; a quick study who thrives in a high-performing organization where standards are high and work is expected to be done quickly, efficiently, and accurately.
This position reports to the Program Director for the Food and Agriculture Program.
- Provide administrative assistance to program staff; handling functions such as responding to email/telephone inquiries, scheduling calls and meetings, maintaining a program calendar, composing memos and other general correspondence, maintaining program files, documents and contracts
- Maintain grant files, including contact management, and use an online database (FLUXX) to manage individual grant information
- Prepare and complete grant documentation for approval by Program Director
- Work closely with grants administration and finance teams to ensure grants are processed and managed in a timely, accurate and compliant manner
- Coordinate logistics for staff travel, meetings and special events, and help manage logistics for participants at Foundation’s annual grantee gathering
- Conduct regular media scans on current events in agriculture development in the program’s geographic focus areas (CA, Midwest, and Southeast) as well as relevant political landscapes that relate to programmatic outcomes
- Identify, organize, and produce content for website and social media
- Assist team members with research and preparation of presentations to Executive Director and Board as well as outside audiences
- Participate in foundation-wide initiative on racial justice Assist with other projects and activities as assigned
MINIMUM ABILITY, SKILL, & KNOWLEDGE REQUIREMENTS
- Brings an enthusiasm for the mission of The 11th Hour Project, and The Schmidt Family Foundation
- Ability to work effectively in a small organization with an emphasis on teamwork
- Ability to speak, read, and write effectively in English
- Excellent organizational skills
- Strong ability to work through administrative processes with a keen attention to detail Flexibility to work simultaneously on a wide range of projects and ability to prioritize tasks, manage time effectively, and meet deadlines
- Ability to work both as a team member and individually, with a high level of self-motivation
- Strong interpersonal skills to interface and coordinate professionally with a number of diverse internal and external contacts, including grantees, vendors, and fellow team members
- Ability to work legally in the United States
- Ability to work in Menlo Park and San Francisco, CA
MINIMUM PREVIOUS EXPERIENCE, TRAINING, AND EDUCATION
- College degree or equivalent education, with a record that demonstrates suitable preparation for this position
- Excellent word processing skills and fluency with MS Office
- Proficiency with social networking sites, including Twitter, Facebook, YouTube, Instagram,
- Experience using an online database preferred
- 1-3 years relevant administrative experience strongly preferred
- Non-profit or volunteering experience is an asset
This position does not supervise any employees.
WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS
Approximately 90% of time spent on the job involves use of a video display terminal; therefore, the candidate must be able to sit for extended periods and to utilize standard ergonomics practices. This position primarily works in an office environment, requiring the following activity: lifting and carrying materials weighing up to 15 pounds, kneeling, and bending. Must be able to use standard office equipment such as copiers and faxes.
COMMITMENT TO DIVERSITY
The 11th Hour Project is committed to using its philanthropic resources to deepen and expand its relationships with organizations led by people of color - both operationally and programmatically.
The 11th Hour Project is an equal opportunity employer and strives to create an atmosphere where diversity of identity, experience, and background are welcomed, valued and supported. The 11th Hour Project believes that diversity brings about greater sustainability on all levels and aims to use its resources to generate greater social and environmental diversity through its grant-making and other related investments.
This is a non-exempt position. Regular and predictable attendance is required. Employees must be able to cope effectively with deadlines and multiple demands. Employees must adhere to all applicable Foundation policies and procedures. Salary commensurate with experience. Excellent benefits provided.
To apply, email resume and cover letter to firstname.lastname@example.org with the job title in the subject line. Deadline to apply is Friday, December 21, 2018.
No phone calls please.