Program Associate – Operations

Funders’ Network for Smart Growth and Livable Communities (TFN)

TFN Vision:

TFN will be the leading resource in philanthropy for interdisciplinary and transformative thinking and action that gives all people the opportunity to live in more environmentally sustainable, socially equitable, and economically prosperous regions and communities.

TFN Mission:

To inspire, strengthen, and expand funding and philanthropic leadership that yield environmentally sustainable, socially equitable, and economically prosperous regions and communities.

About TFN:

Members of the Funders’ Network include corporate, private, and community foundations and intermediaries. The Network is supported by contributions from its members. Members are at the core of the Network, but the TFN staff also maintains contacts with key nonprofit organizations, government agencies, and private sector groups. TFN’s core office is located in Coral Gables. TFN field staff and contractors live and work in regions across the United States. This position will be based in the Coral Gables office.

Summary of Job Functions:

The position is responsible for performing a variety of duties for the organization and for its CEO. The Program Associate – Operations is responsible for providing executive assistance and operations support for TFN. This position provides support primarily to the CEO and secondary support to other staff and contractors in the organization.

Duties and Responsibilities:

• Provide executive assistance to the CEO, including scheduling appointments, assisting with travel arrangements, and ensuring the CEO has the appropriate preparation, knowledge, information, and procedures to maximize the benefit of travel and meetings for the organization.

• Support other staff and contractors as directed, including information management, scheduling, and other assistance.

• Maintain contact management databases and systems.

• Ensure office information technology systems appropriately support office administration and operations.

• Open and distribute correspondence daily, and categorize regular invoices.

• Maintain company files and records, soft and hard copy alike.

• Maintain and monitor office machines, office supplies, orderliness and cleanliness of office, and coordinate general issues with office building as needed.

• Perform other office and program duties as required or assigned.

Organizational Relationships:

Reports to the Director of Finance and Operations


• Superior organizational, written, and oral communication skills.

• Strong skills in applications such as Word, Excel, PowerPoint, Outlook, Twitter, and others. Expertise working with spreadsheets, including a familiarity with advanced functions.

• Familiarity and understanding of basic information technology and ability to resolve basic computer/technical issues.

• Familiarity with Salesforce or other contact management platforms is a plus.

• Fluently speaks, reads, and writes the English language. Fluency in additional languages is a plus but not required.

• Ability to take initiative appropriately, work independently, and be a good team player.

• Flexible and collegial disposition and ability to work effectively with people with a range of backgrounds, experiences and cultures. Experience in professional office environments.

• Familiarity with philanthropic and nonprofit sector preferred but not essential.

• Minimum three years relevant work experience preferred.


Excellent benefits, including health insurance, life insurance, 401(k) matching contributions, vacation, sick leave, and generous holiday schedules. Salary commensurate with experience.

*Relocation expenses will not be reimbursed.

Application Process

Please e-mail application materials to Ashley Quintana at [email protected] The subject line should read: Program Associate – Operations. Please attach the following application materials to your e-mail.

• Resume

• A cover letter that explains: 1) how your skills and experiences are a fit for the duties and qualifications of this position; and 2) why you are motivated to work for the Funders’ Network.

This is a new position and will be open until filled.

The Funders’ Network for Smart Growth and Livable Communities is an equal opportunity employer and seeks applicants who will contribute to the diversity of its staff.

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