The Program Associate works with the Program Officer, Nonprofit Effectiveness and the Associate Vice President for Programs to manage and support the Foundation’s Nonprofit Effectiveness strategy, Open Door Grants program, and Program Department operations.
In this position the Program Associate will support grantmaking, build and maintain internal and external relationships, conduct research, coordinate convenings and events, and handle other administrative responsibilities.
- Develop and maintain capacity-building opportunities for individual Foundation grantees and the Greater Boston nonprofit sector;
- Maintain familiarity with best practices in the organizational effectiveness/nonprofit capacity-building fields locally and nationally;
- Coordinate various activities for multiple grantmaking initiatives, including contributing to strategy, implementation logistics, internal and external communication, and evaluation;
- Conduct due diligence on grant proposals and manage Nonprofit Effectiveness grantee calendar;
- Prepare various written materials on a timely basis, including draft correspondence, meeting minutes, talking points, strategy updates, reports and other related materials;
- Conduct research for strategy papers and memos and assist Program Officer and Associate VP in preparing documents for internal and external use;
- Support Program Department goals and priorities in coordination with Associate Vice President for Programs, including department-level budget planning and special projects;
- Track and maintain consultant relationships and various contracts to advance grantmaking strategy;
- Coordinate, in conjunction with other colleagues, all aspects of meetings, convenings, and other events (including coordinating attendee schedules, invitations, meeting preparation, note taking, set-up and clean-up);
- Manage current calendars and appointments for the Nonprofit Effectiveness team and Open Door Grants review process; and perform other administrative tasks as required.
Other Duties and Responsibilities:
- Individuals assigned to this position may perform other duties as assigned.
Education and Experience
- Bachelor’s degree preferred
- 3-5 years related professional work experience preferred
- Combination of relevant education and/or work experience will be considered
Skills, Abilities, Competencies:
- Knowledge of nonprofit management and grantmaking due diligence preferred;
- Familiarity with diversity, equity and inclusion work as it relates to nonprofit sector;
- Computer skills utilizing Microsoft Office products, including skill with Word, Excel and Power Point required;
- Ability to manage multiple, simultaneous projects; organize and coordinate projects with multiple components;
- A creative thinker with strong problem-solving skills;
- Ability to work under the pressure of tight deadlines;
- Coordinate teamwork and work as part of a team;
- Excellent written and verbal communication skills;
- Understanding of and commitment to the Foundation’s mission;
- Proactive, participative work style;
- Ability to receive and act on feedback;
- Resourceful and able to work independently;
- Mature interpersonal style, ability to interact well with a diverse range of people.
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