Position Summary

The Program Associate shares their time working with the Program Officer, Economic Inclusion and Special Projects and the Arts & Culture team to advance the Boston Foundation’s Economic Development grant-making and change-making activities, strategies, and initiatives, as well as, provide administrative support to Arts & Culture Impact Area. This position serves as a key partner to the Economic Development and Arts and Culture impact areas.  In this position the Program Associate will support grantmaking, research, convening, events, coordination and handle other administrative responsibilities.

Reports To: Program Officer, Economic Inclusion and Special Projects
FLSA Classification: Exempt  
FTE: 1
Supervises: None

Essential Functions

• Support Program Officer in the development, implementation and evaluation of strategies and investments of the Economic Development Impact Area to ensure success and community impact.
• Develop/Maintain familiarity with and stay up to date with activities in the Economic Development field.
• Assist Program Officer in tracking and reporting on foundation grantmaking activities, including special initiatives and funder collaborations.
• Conduct basic research for strategy papers and memos and assist Program Officer in preparing strategy documents for board meetings and other convenings.
• Under guidance of the Program Officer, track and maintain program area impact and goals.
• Prepare various written materials for both Impact Areas on a timely basis, including due diligence of grant proposals, draft correspondence, meeting minutes, and strategy updates, reports and other related materials.
• Serve as key liaison to internal and external partners in planning and implementing events and initiatives.
• Coordinate, in conjunction with other colleagues, all aspects of meetings, convenings, and other events (including coordinating attendee schedules, invitations, meeting preparation, note taking, set-up and clean-up).
• Manage current calendars and appointments for the Economic Development and Arts & Culture team; and perform other administrative tasks as required including, but not limited to document management, expense reporting and contact management.
• Undertake special projects in collaboration with other departments as required, such as conference/meeting support and coordination.
• Participate in various other Program Department activities as needed.

Other Duties and Responsibilities:

• Individuals assigned to this position may perform other duties as assigned

Qualifications

Preparation, Knowledge, Previous Experience

• Bachelors Degree required; and
• 3-5 years professional work experience, in a related field preferred.

Skills, Abilities, Competencies

• Knowledge of Economic Development Program area non-profits is strongly preferred.
• Ability to manage multiple, simultaneous projects; organize and coordinate projects with multiple components.
• Coordinate teamwork and work as part of a team.
• Excellent written and verbal communication skills.
• Demonstrated skills in planning, organizing and implementing complex activities;.
• Computer skills utilizing Microsoft Office products. Skill with Outlook, Excel and PowerPoint required.
• Understanding of and commitment to the Foundation’s mission.
• A creative thinker with strong problem-solving skills.
• Ability to work under the pressure of tight deadlines.
• A participative work style and the ability to receive feedback.
• Resourceful and able to work independently.
• Mature interpersonal style, ability to interact well with a diverse range of people.

Working Conditions & Physical Demands

• Ability to sit for long periods of time
• Ability to use a computer keyboard for extended periods of time
• Ability to lift and carry up to 25 pounds occasionally

To Apply

All applications should be submitted online. Go to https://www.tbf.org/who-we-are/careers and select “Program Associate, Economic Development and Arts & Culture” to complete our online application process. Diversity candidates are strongly encouraged to apply. Equal Opportunity Employer.

The content is intended to describe the general nature and level of work being performed by persons assigned to this job.  It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation.  Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time.  At management’s discretion, the employee may be assigned different or additional duties from time to time.

Revised 12-10-2018