Program Assistants - DF

The Democracy Fund is seeking enthusiastic and creative Program Assistants to support the Fund’s grant making, research, and advocacy. While each Program Assistant will work most closely with one of our three program teams, each will be expected to collaborate with other teams across the organization. Program Assistants will learn all aspects of the grant-making process by providing administrative and grants management support to ensure efficiency of operations, effective delivery of grant making, and high quality services to the nonprofits we serve. They will also conduct research, support communications activities, and orchestrate events.

In addition to having a deep passion for improving our democracy, the successful candidate will be self-motivated, highly collaborative, and detail-oriented. Candidates must have exceptional writing skills and strong research skills.

The Program Assistant’s primary responsibilities will include, but are not limited to, the following:

  • Responsible for all administrative functions related to grant making, grants management, grantee relationship support, and monitoring work
  • Participate in team discussions concerning grant making strategies, program management, and evaluation
  • Conduct research to contribute to program planning, which may include attending conferences, workshops, and grantee site visits
  • Contact grant seekers to obtain additional information required to complete processing of their grant applications
  • Assist with the preparation of internal memoranda and other paperwork that are part of routine grant processing activities
  • Support the development of grant agreements and conducting analyses of progress reports from grantees
  • Work with Democracy Fund program team members to provide support to grantees to increase their effectiveness and impact
  • Organize events, schedule and support meetings for team members, and assist in writing blog posts
  • Maintain database of contacts and program files
  • Actively work to support other members of the Democracy Fund team and contribute to an organizational culture that is highly collaborative
  • Represent the Democracy Fund in a manner that is consistent with our mission

Education, Experience, and Skills Requirements

  • Bachelor’s degree required—an ideal position for a recent graduate with a passion for democracy
  • Minimum two years of professional experience
  • Proficiency in Microsoft Office: Word, Excel, PowerPoint
  • Excellent written and oral communication skills and attention to detail required
  • Professional maturity, proven ability to exercise good judgment
  • Demonstrated experience handling multiple assignments simultaneously
  • Success in developing and maintaining institutional, political, and personal relationships
  • Willingness to work across the political spectrum with leaders, advocates, and media
  • Willingness to learn, curious, pro-active, and committed to excellence
  • Deep passion for strengthening American democracy
  • Position is based in Washington, DC

Interested candidates should send a cover letter and resume to jobs (at) democracyfund (dot) org with the subject line “Program Assistant Application.” No phone calls please.



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