About The Boston Foundation:

We are one of the nation's oldest and largest community foundations. More than that, we are a center of overlapping partnerships and networks—of talented, generous, thoughtful and dedicated people—working together to make life better for everyone in our region.

Position Summary:

The Program Assistant, Program Effectiveness works with the Program Officer, Nonprofit Effectiveness and multiple cross-functional staff to provide organizational and administrative support for Program Effectiveness improvement initiatives and to streamline nonprofit partners’ experience with the Program department.

Essential Functions:

• Provide administrative support for key staff including:
  • Calendar management, scheduling and other administrative support for Associate Vice President for Program; and
  • Process and submit expense reports and invoices on a semi-monthly basis.

• Support Program Effectiveness initiatives designed to streamline operations, including:
  • Provide support for department-wide measurement and evaluation efforts in conjunction with Assistant Director for Programs Data + Insight, including meeting scheduling and management, and generating knowledge management documents and templates for departmental use;
  • Manage calendars, conduct note taking for team meetings, and provide general support for cross-functional teams to improve grant applications, grant due diligence, grants management system upgrades, and other operations-related work;  and

• Build expertise in and assist staff with grants management and relevant IT systems as issues and questions arise.

• Support a developing body of work focused on nonprofit partners’ grantseeking experience and interactions with the Program department, including:
  • Develop regular communication with nonprofit community through e-newsletters, social media content, and other mass communications;
  • Draft and edit website messaging and other online content for nonprofit audience;
  • Provide technical and administrative support for nonprofit-focused events (grant information sessions, trainings, etc.) including managing timelines and activities in coordination with the Program Officer and Events Team: tracking and coordination of guest lists, invitation mailings and follow up correspondence; assist with occasional events in the mornings (prior to 9:00am) and evenings (after 5:00pm); and
  • Field nonprofit inquiries via telephone and email.

• Provide general administrative support to other department team members as requested.

Other Duties and Responsibilities:

• Individuals assigned to this position may perform other duties as assigned.

Qualifications

Preparation, Knowledge, Previous Experience:

• College degree or equivalent work experience; and
• 1 – 3 years of office-based administrative work experience.

Skills, Abilities, Competencies:

• Solid organization skills and impeccable attention to detail and accuracy;
• Strong knowledge of Microsoft Office products – especially Word, Excel, Outlook and PowerPoint;
• Salesforce or other database experience strongly preferred;
• Experience supporting updates and improvements to technology a plus;
• Strong customer service orientation;
• Excellent written and verbal communication skills;
• Excellent writing, proofreading and editing skills;
• Professional and mature interpersonal work style, ability to interact well with a diverse range of people;
• Ability to adjust work activity to various management styles;
• Ability to make decisions regarding organizing own workload and managing multiple tasks;
• Must be independent, proactive and able to work under the pressure of tight deadlines;
• Participatory work style; team player and sense of humor; ability to give and receive feedback in a positive and productive manner;
• Willingness and ability to work outside the regularly scheduled work day as needed; and
• Strong goal orientation with flexibility to adapt to changing priorities.

Working Conditions & Physical Demands: examples below

• Ability to sit for long periods of time;
• Ability to use a computer keyboard for extended periods of time; and
• Ability to lift and carry up to 25 pounds, occasionally.

To Apply

All applications should be submitted online. Go to https://www.tbf.org/who-we-are/careers and select Program Assistant, Program Effectiveness to complete our online application process. Diversity candidates are strongly encouraged to apply. Equal Opportunity Employer.