Program Assistant, Domestic Portfolio

The family philanthropy team is seeking a program assistant to provide administrative support to the domestic giving portfolio. This position reports to the senior program officer for the domestic portfolio performing administrative support tasks throughout the grantmaking cycle. The ideal candidate must be highly organized and self-motivated, with attention to detail and the ability to prioritize workload. Proven written, computer, and interpersonal skills to manage relationships with a broad range of people and organizations are essential.

Key Responsibilities
Support senior program officer with scheduling meetings, calls and site visits as needed.
Support senior program officer through the grant making and grant monitoring process
log inquiries and engage in other data entry projects in the grantmaking database;
assist with grant due diligence
ensure data quality throughout the grant making cycle;
track grant reporting requirements and assist in securing timely reports from grant
Liaise with grants management team as needed
At the direction of the senior program officer, prepare responses to internal information requests.
Assist with the preparation of reports and presentations.
Compile and prepare funding histories and background material for staff prior to site visits or meetings upon request.
Review and respond to requests for recognition or public acknowledgement of gifts.
Stock and refresh needed office supplies.
Provide logistical support for internal and external meetings and convenings.
Support the vice president with scheduling meetings, calls and site visits as needed.
Provide other administrative support as needed to facilitate planning and operations for the domestic
portfolio or other special projects.

Bachelor’s degree.
Three or more years of full-time administrative work experience; experience in nonprofit or
philanthropic organizations is preferred.
Exceptional organizational skills; demonstrated ability to handle multiple tasks
simultaneously and meet deadlines while delivering accurate work products.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Familiarity with Salesforce or similar database program.
Demonstrated ability to work well individually, as part of a team, and within diverse
Ability to maintain absolute discretion and confidentiality.
An orientation toward self-starting, proactive anticipation of team needs, and creative
problem solving.
Excellent written and oral communication skills.
A collegial spirit in sharing ideas and seeking and receiving feedback.

The Details
Position type: Full-time, salaried
Reports to: Senior Program Officer
Benefits: PHA offers an attractive benefits package including health, dental, vision and life insurance. Leave policies include 15 vacation days per year for new employees and a robust parental leave.
Hybrid Work Environment
PHA is offering its employees the flexibility to work remotely for some portion of each week. For this position, the current expectation is that the Program Assistant will work in the Boston office a minimum of two days a week on an ongoing basis. Additional in-office days will be required during the first six months of employment to facilitate various on-boarding and/or training needs.

Apply Today!

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  • Nadira Fant
    published this page in Job Board 2024-01-31 11:22:35 -0500