The Legal Project Administrator, Grants/Impact Investing (LPAGI), primarily supports the Office of the General Counsel in its responsibility for preparing and overseeing the grant agreements and legal documentation relating to impact investments, and the timely, accurate, and efficient administration of such documents in the Legal Department.
Essential Duties and Responsibilities
- Actively assist in the management of individual portfolio of grants and impact investments
- Administer and manage grants, impact investments, and related documents through the workflow in the Legal Department
- Primarily responsible for preparing drafts of agreements and working with lawyers and paralegal in editing, finalizing, and amending legal documents, including grant agreements, loan agreements, promissory notes, opinions, closing/settlement statements, U.S. source income correspondence, regrant report forms, etc.
- Review files to collect data for the agreement templates and highlights potential questions or missing information; determine if special language is needed for templates
- Assist with tax coding Grants Management System (GMS) organizations
- Confirm that all necessary data is flagged/noted in GMS for special treatment, such as regrants, special payment language, human subjects research, U.S. source income, OFAC licenses, etc.
- Follow up as requested or necessary with Big Bet, Enduring Commitments, Impact Investment, and Grants Management team members and others on open items; attend relevant team meetings
- Work with lawyers and paralegal as necessary to ensure timely and accurate final content
- Perform final review and release of grant agreements in GMS
- Track work to ensure timely completion of responsibilities
- Assist with the timely review and compilation of grantee affidavits
- Assist with collecting names to check against anti-terrorist financing lists
- Act as a department resource in the tracking, handling, and processing of grants and impact investments in GMS
- Contribute ideas for the accurate, efficient, and timely processing of work
- Support legal team, as needed, with the preparation, editing, and finalizing of consultant agreements, leases, and other documents
- Manage and facilitate legal meetings connected with assigned grant portfolios
- Provide administrative support for lawyers with respect to assigned areas of work
- Perform other job-related duties as assigned
- A bachelor’s degree is preferred with at least three years of experience in a supporting legal role; philanthropic/nonprofit setting a plus
- Five years of experience in a legal setting drafting, proofreading, editing, and finalizing corporate legal documents; familiarity with electronic workflow processing is strongly preferred
- Fluent in working with document management/tracking databases (e.g., reading online; identifying, collecting, searching, and retrieving data; and entering data)
- Proficiency in Microsoft Word and working knowledge of other Microsoft Office Suite and Adobe products
- Superb proofreader.
- Superb attention to detail, with first-rate analytic, diplomatic, and communication skills
- Sound judgment and discretion in handling confidential and/or sensitive information
- Effective project management skills (to manage grants portfolio, track pending work, and juggling tasks to ensure timely and accurate results)
- Familiar with legal rules and restrictions related to grantmaking and impact investments
- A team player who can work well independently and as an effective team member
To apply, please follow instructions online at our website: https://macfound.wd1.myworkdayjobs.com/en-US/MAC_FOUND_EXT_CAREERS/job/Chicago-Office/Legal-Project-Administrator--Grants-Impact-Investing_REQ-000050