Grants Management Associate (JCF)

About the Jewish Community Foundation and its Center for Designed Philanthropy

Established in 1954, the Jewish Community Foundation of Los Angeles manages more than $1 billion of assets entrusted to it by over 1,300 families. Last year, The Foundation and its donors distributed $81 million in grants and over the past 25 years, it distributed over $1 billion in grants to thousands of nonprofits across a diverse spectrum. The Foundation’s Center for Designed Philanthropy administers several grantmaking programs and provides philanthropic advising to select donor individuals and families. Both The Foundation and its Center have seen enormous growth over the past several years, resulting in more dollars to distribute and more donor families requesting highly customize giving strategies and support. This role will provide the right individual with the opportunity to help build and sustain the success of the department and organization at a pivotal and exciting time.

Position Summary

Reporting to the Vice President of The Foundation’s Center for Designed Philanthropy, the Grants Management Associate manages grants through their life cycle, tracking and monitoring the process and compiling and analyzing grant and client data to provide recommendations for process improvements to increase the effectiveness of the Center’s grant programs and its delivery of client services.

Position Responsibilities

  • Using The Foundation’s grants management software (GrantedGE) and constituent database Raiser’s Edge, the Grants Management Associate is primarily responsible for managing grants through their life cycle (from request to grant close), creating and modifying database records, tracking workflow, preparing check backup, generating correspondence (award, decline, transmittal letters) and processing all grant payment checks with accompanying letters.
  • Assist with preparation and disbursement of grant agreements and amendments, and the review of requests for deadline extensions and other grant-related changes and updates.
  • Ensure grants comply with current IRS charitable giving guidelines; for example, reviewing the nonprofit tax exemption status of all applicants and grantees.
  • Communicate with grantees and Foundation accounting staff to ensure proper and timely handling of audit and check replacement requests.
  • Manage the Center’s information systems used for grantmaking and client-facing work, specifically managing the grants management software (GrantedGE), including maintaining integrity of data, serving as the first point of contact for staff who need support on using the system, managing upgrades, and managing data reporting from the system.
  • Serve as part of The Foundation’s Raiser’s Edge database support team, responsible for maintaining and updating records on all nonprofit organizations and staff for the organization, and for tracking department deliverables via action items.
  • Track monthly and annual department deliverables in the areas of grants management and donor and prospect interface, synthesizing and analyzing data and generating reports.
  • Compile and analyze grant and donor fund data that can be used for internal portfolio reviews, board meetings, committee meetings and others audiences.
  • Support program staff in managing the inflow and outflow of all Center materials, including grant-and philanthropy-related documents and attachments, managing and troubleshooting the department’s ShareFile dropbox account, maintaining appropriate hard and electronic files related to each grant’s life cycle, filing and scanning documents per department protocols.
  • Maintain and improve documentation of departmental processes and policies.
  • Keep informed of the best practices in the grants management field, share findings with the broader team, and recommend improvements to the grants management process.
  • Cross-train on other Center operations functions, such as mail, logistics, event and meeting coordination, to provide floating support to Program Associate as needed.
  • Conduct research and perform special projects as assigned.
  • Represent The Foundation in a manner that is consistent with our mission.

Required Qualifications

  • Skilled project manager with excellent time management skills and the ability to manage multiple, time-sensitive priorities, flexible to changing directives
  • Tech savvy and a quick learner with new software systems, proficient with databases, the Internet and Microsoft XP, Office (including advanced Excel skills)
  • Mastery of at least one CRM, financial or grants database required, including generating and analyzing reports, making administrative fixes and upgrades.
  • Familiarity and comfort level specifically with GrantedGE grants management software a plus.
  • Passion for Foundation’s mission, constituency and funding areas
  • Track record of providing high quality, timely customer service
  • Experience working with confidential and sensitive information
  • Highly collaborative team player, with the ability to work effectively under supervision, independently and in a team environment
  • Highly organized with attention to accuracy of detail
  • Strong interpersonal and communication skills
  • Demonstrated ability to take the initiative to seek out and resolve problems through interpersonal skills
  • Strong typing skills (50+ WPM)
  • Bachelor’s degree required (or equivalent experience)
  • Three to five years of relevant experience with knowledge of grantmaking or finance from the fields of philanthropy, nonprofit, private investment, or government. 

Apply by submitting a detailed cover letter and updated resume to this email:  [email protected] with salary requirements. No Third Party submissions.

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