Grants and Program Associate (DQF)

The Program & Grants Associate at the DentaQuest Foundation is responsible for critical functions within the organization: coordinating, managing and executing activities related to programs and initiatives of the Foundation, providing program support to the Foundation’s grantees and program partners, and managing the grants portfolio.

The incumbent will utilize his or her background and expertise in program and grants management to assist in developing and executing the annual program goals and objectives of the Foundation.  The incumbent will be able to balance the programmatic demands of each area and will focus on creating the maximum number of successful products or outcomes possible.

Work with senior staff to organize and coordinate the overall grant making procedure:” proposal submission and evaluation, grant eligibility and renewals, grant tracking, post-grant evaluation, quality assurance and compliance to expenditure responsibility standards for grants, including developing and overseeing standard terms and conditions for grant award letters. 

Serve as the Foundation’s primary point of contact for program partners, grantees and public inquiries related to grant and program activities.  Activities include:

  • Degree from an accredited college or university in management/administration, social work, clinical care or other related field, master’s degree preferred. 
  • Developing and managing program-specific communications strategies, including web presence, correspondence and updates, ensuring accuracy and timeliness,
  • Monitoring activities relative to grants, collecting and disseminating key learnings from grantees and program partners,
  • Coordinating and assisting external consultants to carry our their functions effectively,
  • Researching and identifying related grant and program opportunities for senior management,
  • Maintaining effective relationships with internal constituents, provider organizations, academic institutions, program managers, policy officials and community groups as needed in program and grant focus areas and,
  • Representing the Foundation at events related to managed programs and grants.
  • Manage all documentation and internal communication for programs and grants, as allocated.  Maintain and update an electronic and/or paper database of managed grants and programs with the assistance of administrative staff and required software.
  •  Serve as the liaison to the Director of Finance and other Foundation staff in resolving issues and leading problem-solving efforts relevant to managed grants and programs. 
  • Develop and execute annual performance objectives related to grants and programs, in consultation with senior management.  Also assist with ensuring that the Foundation’s Strategic Operating Plan goals and objectives are met. 
  • Provide information to the President, Director of Finance, Managing Director, and Director of Policy and Planning, for presentations at Board meetings or other official gatherings.  Incumbent may also make presentations at these functions. 
  • Assist in the development of Foundation efforts to create efficiency, consistency, and standardization in program guidelines and grant making policies, processes and procedures. 
  • Support Foundation leadership with professional development in program planning and management, coalition building, group facilitation, communications and dental public health.

Required Skills

  • Strong understanding of best practices and procedures in philanthropy and grants management; 
  • Advanced proficiency in Microsoft Office Suite required.  Knowledge of web applications, Cybergrants or other grants management system a plus; 
  • Strong interpersonal skills and demonstrated ability to work well in a team, managing multiple assignments and delivering on multiple tasks with professionalism, dependability and flexibility in a fast-paced environment;
  • Strong communication skills; experience with internal and external audiences at all levels preferred. 

Required Experience

  • Experience in program planning and coordination, community health programs, dental public health or research and report writing a plus; 
  • 2-4 years of relevant work experience in the philanthropy and/or nonprofit program management; experience working with senior executives a plus.


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