Grants and Administrative Assistant

Metta Fund is a private foundation which makes grants to promote the health of San Franciscans. Metta is seeking an administrative assistant to support its grants management activities and to be responsible for key office management tasks. This position is at Metta’s office in San Francisco.


Grants Management:

  • Organize and maintain electronic and paper files of grant documents and resources
  • Record receipt of grantee reports in grants database
  • Assist with data entry and coding in grants database
  • Assist with producing reports including grant activity reports, payout reports, and other reports as needed for the Board, senior management, and program teams
  • Support Grants staff with administrative tasks related to compliance, generating grant documents, and mailing grant agreements and grant checks
  • Work to enhance and improve grants management processes and increase efficiencies


  • Assist with website updates, production of promotional materials, press releases, social media, and annual report production
  • Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls
  • Coordinate and set up meetings and conference calls, assist with event set‐up, maintain the office calendar, and liaise with building management
  • Manage office supply inventory and ordering, as well as outside vendors e.g. tech support, utilities (phone, internet), copy machine, etc.
  • Provide administrative support for foundation staff, including photocopying, collating, scanning, mailing, scheduling, note taking, filing documents, and handling all incoming and outgoing correspondences such as mail, e‐mail and faxes
  • Manage Metta Fund’s Community Room calendar, and complete data entry for Community Room reservations
  • Prepare Community Room for meetings and handle breakdown and cleanup after meetings
  • Maintain a clean reception area, Community Room, supply room, and kitchen
  • Oversee the maintenance and troubleshoot issues with office equipment, orient new staff and Community Room users on equipment usage
  • Coordinate food ordering, pickup/delivery for meetings and events
  • Complete special projects as designated by the Executive Director and /or other Senior Staff

Required skills and qualifications:

  • Bachelor’s degree and a minimum of two years’ relevant experience
  • Excellent attention to detail and ability to manage multiple ongoing tasks
  • Excellent written and verbal communication and interpersonal skills, including sense of humor and calm under pressure
  • Proven ability to work independently and take initiative in decision‐making and problem‐solving
  • Experience working collaboratively as part of a small team
  • Strong computer skills, including experience maintaining and manipulating a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access); familiarity with Salesforce/Foundation Connect preferred

Preferred qualifications:

  • Knowledge of social media (Facebook, Twitter, Instagram) best practices
  • Project management experience
  • Experience with website maintenance and content management systems; knowledge of basic HTML
  • Knowledge of and interest in philanthropy and the Bay Area nonprofit community
  • Interest in professional development and growth

To apply:

Please submit an email with “Grants and Administrative Assistant Application” in the subject line, a cover letter and resume to [email protected] Please provide all information electronically, no phone calls.

Metta Fund is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities. For more information on Metta Fund please go to:

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