About Us

The Philadelphia Foundation is seeking a Grantmaking Operations Associate. This is a full-time, professional (FLSA exempt) position with Greater Philadelphia’s leading center for community philanthropic engagement. As a community foundation, the Philadelphia Foundation solicits and grows charitable contributions to meet the needs of changing times, supports the community through grants and scholarships, and brings individuals and institutions together across sectors and geography to address common opportunities and challenges. Currently, Philadelphia Foundation manages assets of approximately $600 million and more than 1,000 charitable funds established by its fund holders. It distributes over $30 million annually to over 2,000 nonprofits and promotes greater philanthropy in service to the community. To learn more, visit www.philafound.org.

In this growing, mission-driven organization, the Grantmaking Operations Associate will be responsible for processing grants from request through closing, including grants from donor-advised, scholarship, discretionary and other funds. The Grantmaking Operations Associate will work closely with other members of staff across the organization in a fast-paced, collaborative environment, and will be expected to review grant recommendations for adequacy and accuracy, perform due diligence on potential grantees, draft grant award letters and contracts, manage grant-related data and produce reports and information as requested, and assist grantees in understanding their responsibilities under the terms of a grant. Integral to the role is learning and mastering the Philadelphia Foundation’s data management systems.

About the Candidate

The ideal candidate will have knowledge of grants management and related tasks. They will demonstrate excellent analytical, research and problem-solving skills; strong organizational skills; meticulous attention to detail and a commitment to quality work, continuous improvement, accountability and transparency; strong communication, interpersonal and customer service skills, including the ability to establish and maintain authentic and professional relationships in cross-cultural and multi-cultural settings; and the ability to manage and complete multiple projects while meeting short- and long-term deadlines with a variable workload. Strong candidates will have demonstrated fluency with databases, graphic representation of data, Microsoft Outlook, PowerPoint, Word and Excel. A bachelor’s degree and at least 1-3 years of professional experience is preferred; combination of education, training and professional experience will also be considered.

The salary range for the Grantmaking Operations Associate is $32,000-40,000.  The Philadelphia Foundation is committed to supporting its staff with a competitive benefits package which presently includes paid time-off plus holidays, medical and dental coverage for staff and their families, and participation in a retirement savings plan, among other benefits. All benefits are subject to modification by the Philadelphia Foundation at any time.

To Apply

Applications will be considered on a rolling basis until the position is filled. Interested candidates should send a resume and letter of interest to Phil Fitzgerald at [email protected] no later than Oct. 23, 2020.