POD/CORE MANDATE:        

Serve as a partner and resource to support all staff in complying with budget and financial for Ends achievement by providing audit, contract, evaluation, governance, grant and legal support with the highest degree of professionalism and integrity.

JOB PURPOSE: 

Provide generalist accounting support to both the finance department and the organization including timely processing of financial transactions with appropriate application of accounting procedures and foundation polices/procedures, assist with organizing foundation financial documentation, analytical and technical support, appropriate financial advice, and troubleshooting/problem solving.

A specialist at the foundation generally has the following responsibilities:

• Serve as first point of contact and liaison
• Provide technical support and assistance to key internal and external contacts including grantees, vendors, community partners and others.
• Develop and present information (reports, briefings, presentations, etc.)
• Ensure integrity of data in organizational programming and financial systems
• Handle administrative and logistical processes (correspondence, scheduling, travel, meeting prep and follow-up)
• Assist with planning and execution of events and huddles

Specifically, the finance specialist is responsible for the following:

• Responsible for execution related to the organization’s cash management strategy by completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices and grant payments.
• Optimize use of the banking system by maintaining relationship with the bank officer as well as being the lead technical expert on the banking software and capabilities.

• Provide analytical and trouble-shooting expertise for financial aspects of programming and operations activities, particularly in the areas of vendor management by providing upfront invoice due diligence and resolving issues directly with vendors and WKKF staff.
• Develop a capacity for accounts payable within other departments and monitor application outside of the finance department to ensure processes and procedures are followed.  Reconcile the contingent trust activity, vendor statements and daily cash to SAP including adjusting journal entries as needed.

• Act as a direct financial resource and liaison to supported departments to analyze issues and suggest solutions.
• Maintain working knowledge of finance functions to provide customer service for incoming inquiries.
• Support international operations through budget and financial analysis as directed; monitor and maintain cash flow and analyze the impact of new policies and procedures.
• Continually evaluate processes, procedures, and systems to provide recommendations for modifications that result in a more efficient and effective business environment.
• Attend and actively participate in finance team and organizational meetings to proactively serve supported areas.
• Monitor cash daily by recording all cash flows for foundation and trust cash accounts including investment cash flows.  This includes organizing, analyzing and maintaining source documents for all cash flows.
• Reconcile private equity unfunded commitments in BackStop.
• Monitor Foundation and Trust investment inboxes to ensure information is reviewed and filed/disposed of as appropriate.
• Responsible for execution related to the organization’s cash management strategy by completing payments and controlling expenses by receiving, processing, verifying, and reconciling investments.
• Support as needed the travel and expense report processing including analysis of system generated reports, handling individual exceptions as required, and working with individuals on travel related inquiries.

• Provide final review of staff travel expense reports as submitted for compliance with WKKF policy and prior to posting to SAP.
• Run and review 30/60/90 day outstanding credit card and expense reports, at least every other week.  Follow up with staff on outstanding issues.
• Monitor U.S. Bank upload weekly.
• Track balances owed to WKKF for personal travel items.  Follow up with staff to ensure prompt payment.
• Prepare and submit weekly deposit via electronic deposit software.  Post deposit and supporting documentation to SAP upon confirming the deposit was successful with the bank.
• Update Concur manuals (profile maintenance, request and expense) as needed for posting to the Vine and training sessions.
• Train staff on Concur when on-boarding and as needed refreshers.
• Compile information related to third party administrator monthly and prepare and post monthly journal entry.
• Assist VP of Finance with President/CEO’s direct reports’ expense reports.
• Serve on WKKF’s Concur Knowledge team.  Log cases with Concur when issues arise with the current configuration and functionality.
• Assist in policy development and implementation with regard to travel policies and benchmarking current policies with peer’s policies.
• Run accounts payable and open employee balances reports monthly and summarize information for use in the Financial Condition quarterly monitoring report.
• Work with Internal Audit to follow up on audit findings related to executive staff and trustee travel.
• Process trustee expense reports and audit for compliance with WKKF policies.
• As requested, prepare and process the annual Form 1099s and Form 1042s and associated reports.
• Serve as back up to Accounts Payable/Investments and cashflows/travel expense processing duties.

CORE CAPABILITY REQUIREMENTS

To Apply

https://career8.successfactors.com/sfcareer/jobreqcareerpvt?jobId=382&company=WKKF&username=&st=DE184761475675E182A1EA32DB4EA90D26DFC7C7

POSITION SPECIFICATIONS

WKKF is an Equal Opportunity Employer and shall continue to adhere to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, position status and other employment actions without regard to race, religion, color, national origin, age, gender, handicap, genetic information or veteran status.