ABOUT US:

Through direct grantmaking, capacity building, strategic communications, and leadership in philanthropy, Foundation for a Just Society advances the human rights of women, girls, and LGBTI people around the world.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Act as first point of contact. Screen telephone calls, inquiries and requests and manage or refer as appropriate.
• Coordinate calendar and appointment schedule for the President.
• Prepare and respond to routine correspondence. Read, monitor and organize the President’s email accounts.
• Establish and maintain strong partnerships with all staff members. Work closely with FJS, Felicity House and Simons Foundation staff on upcoming commitments for the President.
• Organize travel arrangements, prepare complex travel itineraries and coordinate schedule with President’s drivers.
• Coordinate President’s schedule and logistics with house staff.
• Provide project support as requested.
• Assist with organizing meetings, ensuring that the President is prepared with required materials.
• Various other administrative tasks such as expense reporting, filing, preparing materials for meetings.
• Allocate monthly invoices for approval by President.
• Maintain the President’s filing system
• Take on special projects as needed

MINIMUM QUALIFICATIONS:

• 8 plus years experience in a relevant role or similar position
• Great prioritization and time management skills
• Professional personal presentation
• Punctual and reliable
• High level of interpersonal skills; position requires demonstrated poise, tact and diplomacy

• Skilled at using email and electronic scheduling tools

• Excellent verbal and written communication skills

• Detail oriented

• Proficiency with Microsoft Word, Excel and PowerPoint