Criminal Justice Initiative (CJI) Program Associate (Borealis)

About Borealis Philanthropy

Borealis Philanthropy works as a partner to philanthropy, helping grantmakers expand their reach and impact. As a philanthropic intermediary, Borealis helps connect grantmakers to organizations that meet their mission. We provide a high level of service to our funders and grantees by conducting our work in a manner that is collaborative, transparent, and accountable. We respond promptly to the needs and interests of our partners by staying abreast of changing policy and social landscapes. We educate grantmakers and non-profits organizations on the important role intermediaries play in the philanthropic sector, and endeavor to share our knowledge with the broader field. In carrying out this vision, we ultimately hope to change the way philanthropy works.

Overview of the Position

The Program Associate position provides support to the Criminal Justice Initiatives (CJI) at Borealis Philanthropy. CJI resources the most visionary grassroots organizing groups in the country to end mass incarceration as a key step toward justice, equity, and freedom for all communities. CJI manages two funds, the Communities Transforming Policing Fund (CTPF) and the Spark Justice Fund (SJF), which both target strategic intervention points at the front door of the criminal justice system - policing and pretrial detention.  By supporting work to develop transformative, community-driven alternatives to policing and pretrial detention, CJI aims not only to stem the flow of people into the justice system, potentially preventing millions of people over time from being incarcerated, but also to advance meaningful investments into the priorities identified by the communities most impacted by incarceration.

Reports to:  Director of Criminal Justice Initiatives




  • Entering and retrieving information into/from our grants management database Salesforce, including assisting in the design of the Request for Proposals (RFP) and reports in Salesforce.
  • Assist with inquiries from applicants.
  • Review proposals to make sure all information has been submitted.
  • Assist with the preparation of written summaries of grant recommendations to donors and the Board of Directors.
  • Assist with grantee notifications and ongoing communications.
  • Research organizations and jurisdictions and other issues related to the Funds’ work.

Meeting coordination/Grantee Support:

  • Provide logistical support in the development of grantee peer-learning activities (including grantee convenings and webinars).
  • Provide support for donor meetings, forums, community briefings, grantee gatherings, and webinars. Specific tasks include: meeting planning, creation of meeting materials, preparation and distribution of minutes and meeting materials, meeting follow-up work, hosting of webinars, etc.
  • Assist in scheduling calls and video conferences.
  • Maintaining and updating contact and mailing l
  • Help researching and writing weekly newsletters to grantees.
  • Assist with tracking of Funds

General administrative support:

  • Generate payment requests and invoice processing.
  • Compile reimbursement requests.
  • Update Fund webpages as necessary.
  • Maintain program files.



  • 2+ years’ experience working in a nonprofit organization, preferably with some   experience in dealing with foundations.  Experience at a grantmaking organization is highly preferred.
  •    Experience with, and strong interest in, criminal justice organizing and advocacy.
  • Experience with Salesforce
  • Strong interest in philanthropy or nonprofit sector/community work.
  • Excellent interpersonal skills and ability to work with a range of groups, including donors, consultants and community leaders.
  • Experience working with diverse communities.
  • Sensitivity to confidentiality needs.
  • Strong administrative skills, including accurate and timely preparation of reports, time management and organization.
  • Strong communications skills, both written and oral.
  • Strong ability and desire to work in a team environment.
  • Excellent planning and organizational skills, ability to manage multiple tasks and priorities and provide administrative and programmatic support to several different people.
  • Expertise with GSuite (Docs, Sheets, Slides and Gmail) and familiarity with or comfortability learning how to use grant management software such as Salesforce, Fluxx, etc.
  • Ability to work remotely with a staff team located in different parts of the country.
  • Flexibility.


Compensation and Benefits:

Status:  Full-time, Regular, Exempt, benefits eligible

Salary: $64k – $71k

Benefits include: Health Insurance, Dental Insurance, Medical and Dependent Care Flex Spending Account, Trans Health Benefit program, 401k plan, Short and Long -Term Disability Insurance, Life and AD&D Insurance, 12 paid holidays plus the days between Christmas and New Year’s, paid parental leave, and a generous PTO program.

Borealis is a virtual organization where staff primarily work remotely from home offices. Borealis provides financial support for home office setup along with options for coworking office space in particular locations. 

Commitment to Disability, Diversity, Equity, and Inclusion

Borealis is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact [[email protected]].

Borealis is an equal opportunity employer and does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive staff team. We strongly encourage applicants who are people of color, LGBTQ, women, people with disabilities; and/or formerly incarcerated people.



The application for this position will be live on our website Tuesday, June 30th and close on Tuesday, July 21st. We will review applications that are submitted on a rolling basis. Application requirements (to be submitted via our Applicant Tracking System):

{Upload} Resume

{Upload} Cover Letter detailing your experience, qualifications, and why you are interested in working for a philanthropic intermediary that centers racial equity and the intersections with class, gender identity, sexual orientation, and ability both within our grantmaking and internal practices. 


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