Associate, Fellows (MF)

The MacArthur Fellows Program awards unrestricted fellowships to talented individuals who have shown extraordinary originality and dedication in their creative pursuits and a marked capacity for self-direction. The MacArthur Fellowship is a "no strings attached" award in support of people, not projects. Each fellowship comes with a stipend of $625,000 to the recipient, paid out in equal quarterly installments over five years.

The Associate is an integral and active part of the Fellows Program. He/She works closely with the Fellows staff to ensure efficient workflow and communications across the Program.

Job Description

Essential Duties and Responsibilities

  • Manage the budgets for Fellows
  • Manage contracts and travel for external consultants, including Fellows Program Selectors
  • Drafts, edits, and proofs communications for the Fellows Program and Director
  • Work with the Director and program staff in coordinating information for the Fellows Selection committee
  • Maintain the workflow of information including paperwork for all Fellows to become grantees
  • Coordinate orientation materials for Selectors
  • Manage logistics for Selectors meetings, including liaising with Meeting Planners
  • Process expense reports for Fellows program staff
  • Perform background research on the work of nominees across a wide number of fields and curate material by and about nominees for the purposes of Selection Committee review

Other Duties and Responsibilities

  • Provide backup for Fellows Program coordinators
  • Conduct special projects as requested by program staff
  • Perform other duties as assigned


  • A bachelor’s degree or related experience; master’s degree in Library or Information Science preferred
  • Experience managing budgets
  • Strong interpersonal and communication skills
  • Willingness to learn Foundation specific programs
  • Advanced relational database knowledge and experience with budget software a plus
  • Computer literate
  • Excellent organizational skills
  • Well-organized and able to work independently with little direct supervision
  • Able to manage and prioritize own time where assignments are routine in nature
  • Able to effectively communicate in written and oral format with both internal and external contacts
  • Strong writing skills
  • Must exercise sound judgment within generally defined practices and policies in selecting methods and techniques of obtaining solutions
  • Able to manage numerous tasks/projects and meet tight deadlines
  • Must work in harmony with all levels of the organization

To Apply

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