Assistant, LA n Sync and Sustainability (CCF)

The California Community Foundation (CCF) is a public, charitable organization serving Los Angeles County in multiple capacities since 1915.  We encourage philanthropy by individuals, families, companies and organizations, and serve as a trusted steward of their charitable funds and legacies.  We make grants and collaborate with nonprofits in specific areas, and concentrate attention and resources on the needs of the most vulnerable individuals and groups in the community.  CCF convenes and engages nonprofit, private and public sector partners to increase philanthropy and incorporate philanthropists into community problem solving in Los Angeles.

CCF is a dynamic environment that values individuals who want a purpose more than a position.  We have a diverse and talented team of experienced and passionate advocates for our community.  We are a learning organization driven by the idea that continuous improvement furthers professional development and increases our ability to effect positive change.  We seek individuals who thrive in a fast-paced setting highly focused on results and impact.

CCF is hiring an Assistant to help support the LA n Sync and Sustainability grantmaking and other community investments activities of the foundation. This position also provides support for coordination and documentation of departmental schedules, key grantmaking and convening activities and deadlines, committee schedules and meetings, and related background information. 

Major Responsibilities:

  • Database/Document Management:  Maintains databases and filing systems, including, but not limited to funding requests, grants, and mailing lists. 
  • Reporting:  Supports the production of grant agreements, payment requests, and related reports (e.g., late/missing progress reports, grantee profiles, grant trends). Supports the production of proposals and final reports to funding partners. Supports the reporting duties for all supporting board activities.  Assists with tracking budgets.  Processes invoices.  Under direction, updates contracts. 
  • Planning Activities:  Ensures timely preparation and coordination of key activities and materials for grants review panels, advisory/board committees and/or board meetings, and assist with support for those meetings.  Creates agendas for LA n Sync weekly workgroup meetings and advisory board meetings.  Photocopies and collates materials for grant activities, board committees and/or board meetings, or other related departmental and supporting organization functions. 
  • Communications:  Assists with screening and routing applications, phone communications, and correspondence. Prepares routine mailings and form letters.  Responds to routine questions and requests for information about grantmaking or other CCF activities.  Coordinates the delivery of bi-weekly newsletters and other communication tools.  Under direction, updates social media accounts.  Helps develop communication materials for grant opportunities and other needs. 
  • Clerical Activities:  Implements routine clerical activities, including data entry, logging funding requests, maintaining calendars and scheduling meetings, recording meeting minutes and generating and maintaining mailing lists.  Maintains files, including database contacts.  Maintains adequate supplies of relevant forms and office materials.
  • Event Coordination: Assists with the planning and execution of all events and meetings supporting LA n Sync and Sustainability activities. As appropriate, occasionally travels locally to provide logistical and staff support for offsite committee meetings and other programs-related functions.
  • Research: Researches and presents data and information as appropriate, with regards to LA n Sync and Nonprofit Sustainability Initiative (NSI) priorities.
  • Grant Writing Coordination: Prepares grant applications, progress reports for LA n Sync/NSI and CCF general grants.
  • General: As appropriate, assists other departments and works as a member of interdepartmental teams to ensure the effective and efficient operations of CCF.  At all times, demonstrates cooperative behavior with supervisors and coworkers.  Other duties as assigned, dependent on organizational needs and employee skills.


To perform this job successfully, an individual must be able to perform each essential job function assigned satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

  • Experience:  Minimum of three (3) years progressively responsible administrative experience required.  Experience in research, writing and data management preferred.  Prior nonprofit experience a plus.
  • Education: High school diploma/equivalent and similar equivalent experience required. Bachelor’s degree preferred. 
  • Communication Skills: Superior interpersonal, verbal and written communication skills.  Excellent telephone and customer service skills.   An ability to compose and edit correspondence and basic reports, knowledge of proper English, grammar and punctuation is required, with knowledge of a variety of written styles and formats.  Critical thinking in assessing, compiling and disseminating information is necessary.  Ability to interact with individuals from diverse backgrounds including grantseekers, board members, donors, and staff.
  • Technology Skills:  Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required. Working knowledge of Blackbaud software preferred, with a willingness and ability to learn appropriate database, spreadsheet and other computer programs. 
  • Organizational Skills:  Excellent time-management and organizational skills with precise attention to detail.  Able to prioritize work effectively, adjust to multiple demands and manage high-volume work during concentrated timeframes.
  • Team Work & General Skills:  Ability to work well independently and as team member.  Ability to take initiative, and follow tasks through to completion.

Working Conditions:

  • Requires the ability to sit and work at a desk for several hours at a time.
  • Ability to work overtime as required.
  • Requires the ability to travel and attend meetings, presentations and events outside the office, which may require occasional use of a motor vehicle for transportation to other locations.
  • Work may require weekends and/or extended work day.
  • Punctuality and satisfactory attendance are essential functions of the job.


This is a regular, full-time, non-exempt position.  Salary is dependent on experience and qualifications. A generous benefit package is provided to all full-time staff, including medical, dental, vision, life and disability insurances, parking or transportation, and retirement benefits.

How to Apply:

To apply to this position, please visit our website at and select “Careers” or go to

CCF is an Equal Opportunity Employer. 

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