Administrative Assistant

The Administrative Assistant will provide administrative support to all members of the Integrated Initiatives team, with additional administrative support to the senior leaders of the team, and participation in some client-facing tasks and deliverables, including grants administration work.

TCC Group has offices in New York and Philadelphia and will be seeking candidates for our New York office only. The Administrative Assistant is expected to be in the office at least one (1) day per week, hybrid schedule.

Duties and Responsibilities

Provide Integrated Initiatives practice support across the team (70%)
Supporting financial oversight processes through entering new client projects into databases, tracking and entering revenues and expenses, and processing contracts
Furthering organizational learning through taking team meeting notes, organizing and distributing resources, managing organizational processes and systems, and preparing materials for presentation
Assisting in the assembly of PowerPoint decks, Prezi presentations, research reports, and grant and docket materials
Formatting, proofing, and copy-editing written reports and other client deliverables
General client relations, including telephone and email communication, and in-person meetings.
Supporting sales, including scheduling meetings, conducting preliminary research on new prospects, helping track prospect pipeline and key deadlines, compiling and editing relevant work and team bios, and proofing, editing, and formatting proposals
Assisting senior team members with various operational tasks including booking travel, managing professional calendars, performing expense entry and time entry, and assisting with correspondence

Support client projects (20%)
Providing day-to-day project support, including notetaking and providing meeting summaries, assisting with coordination of work.
Coordinating project activities through scheduling interviews and meetings for team members
Monitoring and developing timelines and calendars
Ongoing communication with applicants, clients, clients’ grantees, and senior team members
Assisting with preparation of work plans, action plans, correspondence, application and reporting materials, and PowerPoint presentations by formatting, proofreading, and copy-editing.

Provide grants administration (10%)
Reviewing grant proposals for completion and conducting basic due diligence including financial analysis of organizational and programmatic budgets, reputational research, summarizing proposal highlights, and identifying points of ineligibility and/or concern.
Reviewing, tracking, assessing, and/or sorting of documents relevant to grantmaking including applications, progress reports, and/or evaluation reports.
Administering and processing financial documents and grant payments.
Monitoring reports and report administration.
Providing support and timely responses from grantees and/or related partners. Provide technical assistance to applicants and grantees through a virtual help desk called Zendesk, and route requests and needs to the appropriate Grants Manager or Project Lead.
Supporting client auditing.


At least two years of professional experience required with a degree OR four years of direct experience.
Detail orientation, an eye for consistency, accuracy, and precision in all areas of work
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Project management – exceptional organizational and time management skills
Interest in grants administration and systems management strongly preferred.
Ability to learn new platforms and systems (Fluxx, Zendesk, Mailchimp, Zoom, Airtable)
High level of proficiency with all MS Office applications (Word, Excel, Outlook, and PowerPoint), and Internet search engines and databases.
Strong written and verbal communication skills.

Habits of Work
Strong drive with ability to thrive in fast-paced environments where solutions-based thinking and creative approaches are deeply valued and critical to success of the overall project.
Ability to multitask and juggle competing priorities – maintaining strong attention to detail
Ability to work independently as well as collaboratively - a team player
Comfortable managing up down and sideways – delegating and coordinating complex projects with moving parts to execute high-quality products
Creative and self-reflective – adaptive, open-minded, and ready to try new approaches to old practices

To Apply: Please go to our website career page and click on the job link. Submit a cover letter and resume. Note: Applications without a cover letter will not be accepted.


Apply Today!

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  • Nadira Fant
    published this page in Job Board 2024-06-21 09:08:11 -0400