Administrative Officer & Raiser's Edge Specialist (RMF)

About the Communities Program

The Communities Program supports programs and policies that assist Chicago area individuals and families challenged by economic disparities, with a focus on the south and west sides of the city. Support of these efforts are funded through the Foundation’s fundraising efforts and its endowment, as well as through partnerships with sports teams and philanthropic organizations. To maximize grant impact, the Communities Program focuses its resources on programs and policies for children, youth, families and adults in the areas of:

  • Education
  • Health and Wellness
  • Jobs and Economic Opportunity 


The Communities Program is looking for an administrative and scheduling expert with excellent customer service and database management skills. The Administrative Officer & Raiser’s Edge Specialist will have two strands of work in support of the Program’s mission: 1) provide critical back office assistance to grant program staff; and 2) manage and oversee the Raiser’s Edge database. This position plays an important role in the Foundation’s frequent communications with grantees, donors, and managing logistics for convenings with other funders, and local and national stakeholders. The ideal candidate is a self-starter who thrives on creating efficiencies and supporting a team.


Administrative Support

  • Meeting and event preparation: guest registration, room set-up (including audio-visual technology), catering, coordinating hand-outs, etc.
  • Coordinate logistics for community tours: transportation, food/site preparation, schedules, attendees, and fact sheets
  • Schedule meetings and book travel for Communities staff
  • Assist staff with purchase card statement system
  • Track and reconcile budget expenditures with vendors and Finance Department
  • Maintain legal documents, department files and annual calendar
  • Facilitate external use of Foundation facilities

Raiser’s Edge

  • Manage all gift processing: entering donor data, credit card processing, online deposits, matching gift processing, bank deposit preparation/delivery, donation acknowledgements, etc.
  • Maintain gift acknowledgement/tribute card templates
  • Create donor data reports and conduct periodic database clean-up
  • Manage follow-up communications with donors and grantees via phone and email
  • Recruit, train and manage temps during high volume seasons


  • A minimum of three years of experience specifically in nonprofit administrative/database management
  • Bachelor’s degree preferred
  • Excellent computer skills and comfort with MS Office Suite and Raiser’s Edge
  • Outstanding project management skills and attention to detail
  • Excellent communication, interpersonal and organizational skills
  • Adaptability and flexibility in a fast-paced, team-oriented environment
  • Demonstrated passion for the Foundation’s values with commitment to deliver results measured against the Foundation’s mission
  • All offers are contingent upon successful completion of a criminal background check and drug screening

To Apply

Submit a resume and cover letter online here.  

Cantigny Park and the Robert R. McCormick Foundation provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, individuals with disabilities, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital and housing status.

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  • Erin Roberts
    followed this page 2019-04-28 19:30:10 -0400