Accounting Specialist


The Accounting Specialist is responsible for supporting internal day-to-day financial operations and performing accounting transactions by supporting the Chief Operating Officer in office financial recording.

How the Accounting Specialist Position Breaks Down:

Accounts Receivable

  • Receive incoming revenue and other receipts, and prepare Daily Income Sheet
  • Deposit checks via Remote Deposit Capture
  • Scan daily deposits and file in appropriate Development folder
  • Upload credit card transactions
  • Maintain cash receipts files by date
  • Shred incoming checks after 90 days
  • Process and post daily cash receipts in accounting software (Fund EZ), including check deposits and credit card payments; verify donation/payment type in fundraising program (Raiser’s Edge)
  • Maintain Receivables records
  • Perform monthly revenue reconciliation between Fund EZ and Raiser’s Edge by the 3rd workday of the month

Accounts Payable

  • File electronic copies in Finance folder under Accounts Payable/Invoices/Due
  • Route invoices for proper coding, backup, and approval
  • Track and file credit card receipts
  • Enter approved invoices in Fund EZ 
  • Prepare checks and forward to account signer for signature
  • Coordinate mailing out checks and appropriate backup
  • Update Fund EZ for ACH payments made
  • Maintain vendor files, assuring all W-9s are up to date
  • Maintain approved purchase order file
  • Assign account numbers and cost centers for invoices, check requests, and requests for reimbursement
  • Secure receipts and other appropriate backup for credit card charges
  • Maintain and file paid invoices, check requests, and reimbursements
  • Reconciliation and Statement Preparation
  • On a monthly basis, reconcile revenue as recorded in Fund EZ with donations entered in Raiser’s Edge
  • Update Giving Councils and Giving Circles Fund Balance Statements (monthly basis)
  • Update statements and prepare letters to Donor Advised Fund holders (semi-annual basis)
  • Communicate and enforce purchasing policies and payment requisition procedures with staff and vendors

General Ledger

  • Prepare the monthly reconciliation of all balance sheet accounts
  • Assist in the preparation of monthly financial statements

Other Finance & Accounting

  • Enter fiscal year operating budget data into Fund EZ
  • Reconcile annual grant disbursements by grantee, amount, and fund with Foundant (GMS)
  • Assist with annual external audit and periodic audits 


  • Attend and actively participate in required educational programs and departmental and staff meetings
  • Update knowledge by participating in educational opportunities; maintaining networks; participating in professional organizations
  • Perform other duties as assigned by supervisor and President/CEO



The salary range is $50,000-60,000 depending on experience and qualifications. 



Click here for more information or to apply. 

Interested applicants should email a cover letter articulating how their skills and experience meet the responsibilities noted above with a resume to [email protected].   

  • Subject line should read: Your Name + Accounting Specialist
  • No phone calls, please
  • CFW seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.


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  • Erika Hawthorne
    published this page in Job Board 2022-02-21 22:34:59 -0500