ABOUT THE POSITION

An experienced operations professional with strong project management skills who will manage a portfolio of nonprofit projects to ensure they have the back-office infrastructure necessary to meet their programmatic goals

Associate Directors on the Managed Organizations (MO) team project manage -- and provide operational expertise to -- the nonprofit organizations Arabella manages that serve as fiscal sponsors, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4). These managed nonprofit organizations house new and innovative public interest projects -- many focused on conservation, global health, and civic engagement -- as well as coordinate collaborative initiatives between donors and administer grants programs.

MO team members are deeply passionate about the role that smooth, efficient back-office organizational operations play in achieving social impact. Our colleagues are experienced and skilled in areas like non-profit (c3) and (c4) compliance, budgeting and finance, human resources, technology, and project management. Associate Directors play a central role as conductors of these projects – ensuring all the pieces flow together smoothly and that the projects have the infrastructure needed to meet their strategic and programmatic goals. As an example, advocacy-focused projects are a growing component of our work, so this would be a great role for someone interested in gaining experience in the operations and compliance side of nonprofit advocacy initiatives.

Essential Responsibilities:

Project Management and Oversight (80-85%)

• Serve as a project manager for a portfolio of 6-10 projects, providing oversight and team management. Teams vary by project and are usually comprised of one project manager supported by one to three junior staff with oversight by one to two senior staff
• Deftly manage multiple deadlines and continuously ensure priorities align with needs and capabilities of all stakeholders: funders, grantees, and project team
• Manage relationships between multiple stakeholders, including funders, programmatic staff, and grantees
• Provide operational expertise and ensure the nonprofit client projects remain financially sound and compliant with IRS, federal, and state regulations
• Conduct due diligence on the nonprofits’ outgoing grants and manage reporting and deadlines on incoming grants
• Recognize when and how to engage specialists in your projects, such as the compliance and financial analysis teams
• Understand basic advocacy and lobbying regulations to ensure your portfolio of projects adheres to best practices in tracking and monitoring all activities to ensure compliance with IRS, federal, and state regulations
• Ensure project data is accurately maintained within a customized Salesforce platform

Other Responsibilities (15-20%)

• Contribute to the team and organization’s significant year-over-year growth by innovating our operations and processes
• Participate in training and learning activities throughout the year
• Support new business development by meeting with potential clients, evaluating projects, and developing collateral, proposals and budgets
• As a project manager, contribute to professional growth and satisfaction of early career staff by providing appropriate direction, support, guidance and mentorship on project work and by promoting a firm culture that centers diversity, equity, and inclusion (DEI); develop and share relevant skills and issue-area expertise
• As needed, supervise and help develop 3-5 Program Assistants, Program Associates, and/or Program Managers

Managed Organizations Associate Director Profile

While it is understood that no candidate will offer every desired skill and characteristic, the following offers a detailed, aspirational view of the ideal candidate profile. Should you offer substantially different and/or more experience than what is detailed below, please explicitly share your motivations for applying to this role in your cover letter.

Skills, Experience, and Core Competencies

• A minimum of 5 and no more than 8 years of relevant professional work experience with steadily increasing responsibility
• Relevant operations experience, for example in finance, HR, compliance, legal, or another related area, in the philanthropic, nonprofit, or business sectors. Familiarity and/or experience working within a fiscal sponsorship structure is a huge plus
• Some experience with budgeting, forecasting, and/or reviewing nonprofit financial statements
• Strong project management and stakeholder management skills to drive projects from ideation to completion, including the ability to lead multiple complex projects simultaneously, oversee and delegate to team members, build positive relationships with a range of philanthropic clients, and meet deadlines
• The ability to solve complex challenges by identifying innovative solutions and facilitating coordination with others, for example, saying no to a non-compliant client request and leveraging your creativity and team member expertise to find a new solution
• Proven ability to work inclusively with diverse teams, audiences, and stakeholders to achieve shared goals, including excellent teamwork, relationship building, and customer service
• The ability to provide excellent service, including being able to address complex service matters, implement and communicate service changes to everyone involved, and to coach teammates on how to apply the firm’s service standards
• The ability to work independently and as part of a team
• An appreciation for efficient processes and a desire to improve them
• The ability to help effectively communicate difficult messages; to adapt style, tone, and content to meet various needs; and to coach teammates on crafting content
• The ability to use available resources and feedback to continually develop mastery in your role and facilitate team and project-level learning, including coaching others

COMPENSATION

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HOW TO APPLY

Click here for more information or to apply. Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job.