We are seeking to fill a new, full-time Operations Manager position to oversee the day-to-day activities of the Foundation and provide administrative, financial, and grantmaking support. This individual should enjoy working on a variety of tasks and projects simultaneously and be excited to further operationalize the systems of the Foundation.

The Operations Manager will report the Executive Director, working as a small team of two. They will have the ability to self-direct, while also knowing when to seek guidance, and possess a high degree of emotional intelligence. The ideal candidate understands that every piece of the work they do, from entering data to more long-term research projects, is key to achieving our mission. They will serve as an integral member of this small team, to help facilitate and build a unique philanthropic model where both the corporate and nonprofit sides of Butterfly, along with a diverse set of community stakeholders, work together to amplify our community impact. Their work should also embody the values of the Foundation: collaboration, humility, curiosity, patience, and joy.

Apply Today!

Submit your resume and a cover letter detailing your qualifications and why you are interested in the position to [email protected] by March 21st. Please include Operations Manager: Your Full Name in the subject line. Please do not call or visit the office.

Responsibilities

Administrative Support
Codify, streamline, and maintain overall Foundation policies and procedures
Assist in scheduling meetings and managing work-related travel
Support the Executive Director in fundraising efforts
Vet and manage vendors
Maintain all digital records
Lead the preparation of board meeting materials

Finance
Prepare monthly expense reports
Work with the finance team to process grants and other payments
Support in annual audits and tax filings

Grants Management
Update, maintain, and expand the usage of the grants management system, currently Temelio
Prepare and track award letters, grant agreements, contributions, and acknowledgement letters
Provide administrative support to grantees
Conduct research and prepare reports on new potential grantees, as well as existing and prospective grantmaking focus areas

Foster Collaboration between the Firm and Our Nonprofit Partners
Lead the Butterfly volunteer program, identifying and managing volunteer events with our grantees
Attend volunteer events
Help to facilitate Technical Assistance projects and a board service program

Communications
Collaborate on the creation and maintenance of internal and external materials
Design presentation concepts, materials, and content
Analyze and summarize learnings and data collected from grantees, and the sector as a whole, to help inform strategic direction

Events
Attend and provide logistical support for in-person and virtual gatherings, including grantee, community, and funder convenings
Provide administrative support for the LA Food Funders

Other administrative and operational support as needed.

Requirements and Desired Qualifications
5+ years of experience working in the nonprofit, philanthropy, or social impact space is strongly preferred
Excellent writing skills with an acumen for proofing
The utmost discretion and confidentiality
Strong familiarity with the LA County community is preferred
Background in and passion for food systems work is a plus
Possession of a valid driver’s license and access to reliable transportation
Strong aptitude with Microsoft PowerPoint, Excel, and Word while also being able to quickly learn and master new systems and tools

Location and Work Schedule
This position is based in Los Angeles, CA. Local travel is necessary on occasion. The Foundation works on a mostly remote but not entirely virtual, hybrid schedule. After a period of in-person training, the job requires one day a week in the Butterfly office in Beverly Hills and may occasionally necessitate more. Attending evening and weekend events will be necessary a few times a year. Overseeing in-person volunteer and other Foundation and grantee events is also required.