As the COVID-19 pandemic continues, EPIP (Emerging Practitioners in Philanthropy) is committed to implementing appropriate policies and taking necessary actions to create a safe and comfortable meeting environment, and to the extent possible, protect the health of everyone who attends or participates in EPIP hosted events, including chapter-led events. 

EPIP has adopted the following health and safety protocols and reserves the right to implement additional measures to support successful gatherings and safeguard the health and safety of all individuals involved in our Events. EPIP’s COVID-19 Health and Safety Protocols (Protocols) apply to every person attending or participating in the event, including but not limited to, registered and unregistered attendees, speakers, consultants, volunteers, and EPIP staff and board members. EPIP reserves the right to prohibit entry to the event to any individual who fails to abide by these protocols, including providing required documentation.

COVID-19 VACCINATION REQUIREMENT: 

EPIP requires that every person attending or participating in the event be fully vaccinated against COVID-19 and its variants, including any boosters recommended by the FDA and Centers for Disease Control and Prevention (CDC). Proof of vaccinations must be provided. An individual is considered fully vaccinated after 14 days of receiving the final dose, as recommended by the manufacturer, of a vaccine that has been authorized by the FDA for use in the United States. 

Exemptions: EPIP will waive its vaccination requirements, including recommended boosters, for religious or medical reasons. If you are requesting an exemption, please email [email protected] no later than two weeks before the event. Individuals granted an exemption must provide proof of negative antigen COVID-19 test results taken upon arrival to event, or provide proof of a negative rapid antigen test taken within 24 hours of the event. 

Proof of Vaccination:  Attendees and participants must show proof of vaccination including any boosters recommended by the FDA and CDC when checking in at the Event registration desk. EPIP will not retain copies of vaccination records. 

Accepted forms of vaccine documentation: A physical, digital or photographic copy of your COVID-19 Vaccination Record Card is an acceptable form of documentation.

FACE COVERINGS/MASK REQUIREMENTS:

Except when eating and drinking, EPIP requires that every person participating in, or providing services for, the event wear masks over the mouth and nose during all Event activities, whether indoors or outdoors. Speakers may remove their masks while presenting. A Kn95 or N95 or Kn94 is recommended for maximum protection.

FEDERAL, STATE AND LOCAL COVID-19 GUIDANCE: In addition, every person attending or participating in the event must comply with any applicable CDC, State or local County COVID-19 mandates and guidance that are more stringent than EPIP’s Protocols and in effect at the time of the Event. (i.e. Alameda County recently reinstated an indoor mask mandate as cases rise in the 5th wave of COVID-19).

DUTY TO SELF-MONITOR & CARE FOR OTHERS: 

The COVID-19 pandemic is an unpredictable and rapidly evolving situation. You should become familiar with, and monitor for, signs and symptoms of the latest variants of COVID-19.

No person may participate in the event if they become ill or exhibit any signs and symptoms of COVID-19 five days before, during or after the Event. EPIP reserves the right to refuse entry to any participant who exhibits any symptoms of illness or who refuses to present any required documentation. 

While EPIP will strive to safeguard the health and safety of all those involved in the Event and will make every reasonable effort to mitigate possible exposure to COVID-19 and its variants during Event activities, EPIP cannot guarantee that attendees and participants in the event will not be exposed to, or become sick from exposure to, COVID-19 or its variants. 

When registering for the Event, attendees and participants must agree that they will knowingly and voluntarily:

•   Accept and agree to comply with EPIP’s COVID-19 Safety Protocols and any applicable CDC, State, or County COVID-19 mandates and guidance that are more stringent than EPIP’s Protocols and in effect at the time of the Event.
•   Acknowledge and assume any risks and dangers associated with possible exposure to, or illness from COVID-19 and its variants while attending or participating in the Event.
•   To the fullest extent permissible by law or in equity, waive and discharge any and all liability, claims, and demands of whatever kind or nature against EPIP and its affiliated partners, vendors and sponsors, including without limitation, their directors, officers, employees, volunteers, and agents, including but not limited to illness, bodily injury, or other economic loss, which arise or may hereafter arise from my attendance or participation with the Event. 

Please contact EPIP immediately at [email protected] if you experience any signs and symptoms of COVID-19 during or within 5 days after the Event. 

Upon receipt of notification of possible exposure to, or illness from COVID-19 and its variants, EPIP will notify all individuals who participated in the Event as soon as possible via their preferred email address listed on the Event registration form or service contracts. EPIP will encourage everyone to consult with a physician and follow CDC guidance regarding testing, self-care and quarantining.