Grants Specialist

Organization Description:

Tides is a foundation and nonprofit partner committed to building a world of shared prosperity and social justice. Founded in 1976, Tides’ accelerates the pace of social change, working with innovative partners to solve the world’s toughest problems. Tides focuses on equality and human rights; a sustainable environment; healthy individuals and communities; education; and economic development. Tides’ services include donor-advised funds, fiscal sponsorship, and shared spaces in San Francisco and New York City. For more information, please visit

Position Summary:

The Grants Specialist will partner with colleagues in the Grants, Legal, Client Services, and Finance Departments to provide exceptional grantmaking services for Tides’ clients and grantees around the world. The successful candidate will have a background in nonprofit or database administration and a desire to work in a changing business environment. This position is located in the San Francisco office.

The Grants Specialist is an exempt position. Exempt employees are expected to work the appropriate and necessary time in order to complete key assignments and related tasks on schedule.

Essential Duties and Responsibilities:

Grants Administration

• Works with the Grants Team to intake all grant recommendations weekly (typically 50-100)

• Prioritizes grants for due diligence based on risk, client need and grant complexity

• Facilitates the grantmaking process from recommendation through grant award by communicating with grantees, Tides staff, and clients

• Communicates with domestic and international grantees to gather information and ensure compliance with IRS regulations and Tides grantmaking policies and procedures

• Collects and reviews grant and due diligence materials, identifying and escalating compliance issues as needed

• Gathers and records grant data, ensures data integrity, and participates in administration of grantmaking database

• Assists with review of grantee banking information and management of outstanding payment issues

• Generates, edits, and reviews grant award letters to ensure accuracy of terms and conditions and to reflect client’s intent

• Creates and maintains grant files to meet legal and Tides policy requirements

• Provides support and oversight of grant record-keeping

Reporting and Compliance

• Coordinates processes for post-award grant tracking, and reporting requirements

• Follows up on reporting with grantees and informs client-facing staff

• Gathers and records grant data, ensures data integrity, and participates in administration of grantmaking database

• Applies IRS rules and grantmaking compliance procedures for Expenditure Responsibility reporting and tracking of lobbying expenses

• Stays up to date with relevant policies, regulations, and trends in grants management

• Contributes to the due diligence and compliance best practices for new grantmaking funds


• Develops and maintains best practices for grantmaking by designing workflow processes to facilitate grants administration

• Updates grantmaking processes and training materials on a regular basis

• Identifies and recommends process and workflow improvements

• Builds and maintains strong partnerships with all team members; maintains regular working relationships with other departments and entities across the Tides Network

Other duties as assigned.

Knowledge, Skills and Abilities:

• Ability to hold self and others accountable for high-quality, timely, and effective results

• Demonstrated commitment to meeting the needs of internal and external clients; ability to strive for high level of satisfaction

• Strong ability to cooperate and work collaboratively toward solutions that generally benefit all involved parties

• Demonstrates ability to engage in a direct and truthful manner; ability to present accurate and appropriate information

• Demonstrated ability to hold information confidential with excellent judgment

• High attention to detail with strong organizational skills

• Creative problem-solving skills and the ability to apply principles and critical thinking skills to complex situations

• Ability to work well under pressure with frequent interruptions, prioritize changing workloads in order to meet tight deadlines, and work both independently and as a member of a team

• Strong written and verbal communication skills, including the ability to work well by telephone and email

• Preferred proficiency in foreign languages for written and verbal communication (specifically Spanish, French, Portuguese, or Japanese)

• Ability to demonstrate sensitivity to and appreciation for diverse viewpoints and different communication styles in a multicultural environment

• Strong computer skills particularly with databases, word processing, and spreadsheets. Experience with system implementation is a plus. Knowledge of web-and electronic-based document management tools and practices. Ability to graphically represent data and concepts

• Ability to appreciate and contribute to a work environment that values integrity, adaptability, reliability, collaboration, a commitment to learning, and a sense of humor

Education and Experience:

• Undergraduate degree or equivalent years of related work experience

• 2+ years of professional experience

Application Instructions:

Only candidates who meet the above-stated qualifications will be considered. Please submit your resume and a short cover letter expressing your interest in the Grants Specialist position and your qualifications for the job. To upload your cover letter, add the file to the Attach Documents section at the end of the online application. Please apply at:

No phone calls please!

Equal Employment Opportunity:

Tides is an “at-will” and equal opportunity employer. We strongly encourage and seek applications from people of color, women, and bilingual and bi-cultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions, or any other classification protected by federal, state, or local law or ordinance.

Applicants with Disabilities:

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.