The Reva and David Logan Foundation is a Chicago-based family foundation that provides strategic grants to support the arts, investigative journalism, scholarship, and social justice. With headquarters in Chicago, the foundation funds projects in the United States and worldwide. More information can be found at www.loganfdn.org.
The Reva and David Logan Foundation seeks a highly motivated, resourceful self-starter to join its small staff as a full-time Administrator/Grants Manager (Manager). This position provides critical support to all of the Foundation's administration and grant making activities. The successful candidate will be pivotal in positively changing outcomes for individuals and organizations around the world. The Manager will report directly to the Executive Director and will also work with the Board of Directors.
Grant Management and Grantee Support (approximately 60% of the time):
- Serve as point of first contact for applicants and grantee organizations; field questions from applicants and grantee organizations; write correspondence; clearly communicate deadlines, meeting times, and data requests to applicants and grantee organizations.
- Manage the foundation’s on-line grants application system. Track and support preparation of grant applications.
- Manage grantee reporting requirements and compliance. Collect documents and required reports from grantees.
- Maintain an organized and current database and electronic files; maintain paper files; maintain grantee contact lists.
- Schedule site visits with grantees, make travel arrangements. Schedule other meetings and/or calls with grantees.
- Reconcile grantee database with financial records from the accounting software.
- Process grant payments on occasion.
Program Administration (approximately 30% of the time):
- Provide administrative support to Executive Director and members of the Board of Directors, including drafting correspondence, proofreading documents, managing calendars, and making appointments and travel arrangements.
- Participate in the preparation of the board books. Assist with planning for board meetings. Attend board meetings.
- Plan and coordinate logistics for meetings, events, and trainings: manage invitations, RSVPS, set-up and clean-up rooms and meals, produce materials, handle A/V needs, etc.
- Track attendance and other program data; draft and administer follow-up surveys; evaluate results.
- Coordinate with Treasurer to track program budgets and grant disbursements, help prepare financial reports.
Administrative Support and Other (approximately 10% of the time):
- Greet visitors. Answer incoming phone calls, take messages. Route mail.
- Maintain files, supplies, office equipment, vendor relationships, troubleshoot IT issues.
- Attend and actively participate in required staff meetings, educational programs, and professional organizations.
- Update knowledge by reading professional publications.
- Protect the Foundation’s value by keeping information confidential.
- Perform other duties as assigned by supervisor.
- This position operates primarily in an office environment that is accessible. Some work at off-site locations may be required, and those may not necessarily be fully accessible. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 25 pounds and occasionally lift and/or move objects up to 40 pounds.
- This position normally requires attendance during 9am to 5pm, Monday through Friday office hours; however, occasional night and weekend hours may be required.
- This work place is a smoke- and drug-free environment.
- A valid driver’s license is helpful.
- The Reva and David Logan Foundation is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. The Foundation does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. The Foundation is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
The ideal candidate will bring to the position:
- Minimum of a Bachelor's degree (or equivalent experience).
- Experience working in a social justice, arts, legal, or public interest sector.
- Three years of previous administrative work experience.
- Previous experience planning meetings and/or trainings, and coordinating event logistics.
- Previous experience tracking or monitoring finances and a comfort with working with financial information.
- Strong writing and proofreading skills in a professional environment.
- Outstanding project management skills. Previous work experience prioritizing, planning, and managing multiple projects simultaneously with high attention to detail.
- Advanced computer skills with MS Office suite. QuickBooks experience helpful.
- Mac familiarity (or ability to quickly learn) required.
- Proficiency using database applications in a professional environment.
- Graphic design software and contact management system experience helpful.
- Flexibility and ability to work well independently, as well as part of a team, in a fast-paced environment.
- Professional demeanor, ability to interact effectively with donors, grant seekers, Board members, and staff.
- Ability to successfully organize, analyze, summarize, and retain a large volume of detailed information.
- Salary is between $45,000-60,000, depending on qualifications and experience.
- Benefits include employer-paid health, dental, and life insurance and generous paid leave.
· Please submit cover letter, resume, and salary requirement to firstname.lastname@example.org with the subject line re: “your last name, first name.” Please indicate where you learned of the position opening.
- Position begins as soon as possible. No phone calls please.