Grants Management Assistant


Oversee and administer the Community Foundation’s grantmaking processes and workflows to ensure accurate record keeping and process completion. 


  1. Support the administration of all aspects of the competitive grant management process. This includes assuring compliance with IRS and Foundation requirements, managing communications and providing technical assistance to potential applicants and grantees, overseeing grant reporting and payment requirements, updating yearly grant cycle calendar, and creating grant-related correspondence and reports as assigned.
  2. Update and maintain databases and online application system to ensure data integrity. This includes creating and updating online grant application and reporting forms, creating and updating grant records and grant cycles, data entry, system modifications, and advanced technical troubleshooting.
  3. Serve as primary administrator of the online grant system and provide necessary training to staff on online system and internal database.  This includes maintaining manual concerning policies and procedures for all grant functions.
  4. Conducts due diligence and grant approval processing for donor advised funds, designated funds, agency endowments, and matching gifts as assigned by Development and Finance departments.
  5. Works with Finance Department to determine grantmaking income available for competitive grantmaking cycles.
  6. Undertakes special projects as assigned.


  1. High School degree. Associates Degree or related experience in the nonprofit sector preferred. 
  2. Three to five years of experience with data entry, database management or grant administration strongly preferred.
  3. Strong computer skills and experience with word processing and spreadsheet programs, preferably the Microsoft Office Suite. 
  4. Strong level of professionalism and inclusiveness with internal and external clients, along with a broad knowledge of business standards and etiquette.
  5. Demonstrated problem solving skills with attention to detail, commitment to customer service, and efficiency.
  6. Ability to work proactively and productively, both independently and as part of a team, prioritize, schedule and produce work in a timely manner.
  7. Excellent verbal, written, interpersonal, and technical skills in both one-on-one and group settings required.


All employees are required to uphold the values of Grand Rapids Community Foundation which are: Integrity, Excellence, Inclusion, Sustainability, and Bold Aspirations. All employees are required to comply with the policies, procedures, and safety programs of GRCF as well as follow all state and federal laws and regulations, including but not limited to those related to donor rights, confidentiality, and the Health Insurance Portability and Accountability Act (HIPPA). 


  1. Sitting--greater than 60%
  2. Standing--less than 25%
  3. Walking--less than 25%
  4. Lifting or carrying up to 30 pounds--less than 10%
  5. Pushing or pulling up to 30 pounds--less than 10%
  6. Kneeling, stooping or bending--less than 25%
  7. Repetitive movement--less than 25%
  8. Keyboarding--greater than 60%


Send a cover letter and resume to the Human Resource Manager at the Grand Rapids Community Foundation at 185 Oakes Street SW, Grand Rapids, MI 49503 by Wednesday, 06/17/15 or send it by e mail to: