Vice President of Finance and Administration (AC)

TITLE:                                          Vice President of Finance and Administration

REPORTS TO:                          CEO

SUPERVISES:                           Finance Director, Accounting Manager, Accounts Payable Associate

STATUS:                                    Exempt, salaried, full-time

ORGANIZATIONAL OVERVIEW

On any given night, more than 6,700 Chicagoans don’t have a place to call home. Tens of thousands more are just one unexpected setback away from joining them. All Chicago believes that these are our neighbors, this is our community, and together we can ensure that all of us have stable and secure homes. All Chicago effectively combines immediate resources with long term strategies to address the complex issue of homelessness through three signature programs: Chicago Alliance, Emergency Fund and Learning Center. To learn more about All Chicago, please visit www.allchicago.org.

All Chicago has an annual operating budget of approximately $6 million and relies on a combination of government funding and philanthropy to cover its annual programs and operations. Each year, 75% of the annual budget is funded through government contracts and 25% percent from the generosity of donors whose philanthropic contributions total approximately $1.5 million. All Chicago’s Finance and Administration department consists of four full-time positions including the Vice President of Finance and Administration, as well as access to interns and outsourcing.  As the premier organization in Chicago addressing homelessness, All Chicago is positioned to grow significantly in the next few years. 

POSITION SUMMARY

The Vice President of Finance and Administration is an exciting opportunity for a growth-oriented and ambitious professional to join the leadership team as All Chicago evolves to its next level of leadership in providing a network of resources and solutions to sustain the stability of home.  Reporting directly to the CEO, the Vice President is a member of the senior management team, along with the Vice President of Development and Communications and the Vice President of Programs. 

The Vice President is responsible for all financial matters of All Chicago, including overall strategy, financial planning and forecasting, overseeing all compliance and recognition for government (federal and state) contracts, funding and private grants, and internal record-keeping, controls and procedures. In addition, the Vice President oversees the human resources and administrative activities of All Chicago. The Vice President also acts as representative of All Chicago and its mission in the community, and will have regular interaction with the Board of Directors, and in particular, the Finance Committee.      

RESPONSIBILITIES

Leadership and Staff Management 

  • Lead and oversee the development and implementation of strategic and proactive, long-term and operational plans for all areas of finance and administration. 
  • Ensure, monitor and coordinate short-term and long-range organizational planning and development efforts, including playing an appropriate role in strategic planning in conjunction with the senior management team and CEO as appropriate.
  • Supervise and mentor staff, imparting a clear vision and providing effective communications, resulting in a team environment dedicated to carrying out the objectives of the Finance and Administration Department.
  • Provide overall leadership to the Finance and Administration Department. Establish goals and accountability standards.  Lead, mentor, and supervise assigned staff. Conduct supervision sessions with direct reports, prepare three-month probationary evaluation reports for new hires, and twelve-month performance evaluations for all direct reports.
  • Write position descriptions and lead the hiring, and if necessary disciplinary, terminations, and other personnel actions in accordance with personnel policies, for all direct reports.
  • Actively create professional development opportunities for members of team. Successfully infuse a customer service philosophy within the department.
    • Manage staff through lens of flexibility, openness to suggestions, and the ability to resolve/mitigate conflict.
    • Oversee and provide strategic leadership to all financial matters of the organization and its entities and affiliates to provide proactive information for planning and decision making.
    • Develop annual operating budgets in conjunction with the senior management team and the CEO and ensure that the organization operates within budget guidelines. Regularly monitor budgets and cash flow statements.
    • Oversee development of budgets for government grants and ensure that the resulting budgets and actual expenses are in compliance with all government accounting requirements.
    • Maintain consistent reporting on the organization’s financial position and outlook and ensure fiscal responsibility.
    • Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and business plans.
    • Ensure timeliness and accuracy of financial and management reporting for federal, state, city funders, private funders, banks and foundations, including all report and supporting documentation.
    • Oversee and ensure legal and regulatory compliance regarding all financial functions, and create any systems needed to ensure this is accomplished for All Chicago.

Financial Management 

 Board Relations and Community Engagement

  • Serve as an articulate, enthusiastic and visible leader and role model for All Chicago in the community.
  • Represent the organization as required to financial partners, including financial institutions, foundation executives, auditors, public officials, etc.
  • Communicate effectively and promptly with the Board of Directors in conjunction with and at the direction of the CEO. 
  • Act as the primary liaison for the Finance Committee of the Board of Directors, and ensure the committee is adequately staffed and supported.
  • Act as fiscal agent for the Chicago Continuum of Care (CoC), including preparation of all required financial documents and staffing of the CoC Finance Committee.
  • In support of HUD CoC grant guidelines, develop and oversee a financial monitoring process for all CoC grant recipients, especially for subgrantees/subcontractors of All Chicago.
  • Oversee and ensure the preparation and communication of monthly and annual financial statements, and their presentation to all required entities and individuals, including the Board of Directors. 

Administration

  • Ensure that insurance policies are reviewed and renewed (liability, property, Directors and Officers, etc.)
  • Oversee that hardware and software and email accounts are installed and functioning properly, monitor IT firm’s work, negotiate IT contracts.
    • Negotiate and monitor the phone and internet services, ensuring the smooth integration of these technologies.
    • Oversee day-to-day facilities management.
    • Keep abreast of the various inspections and licensing requirements needed (fire department, etc.). Ensure that forms are filed, fees paid, and inspections occur.

Human Resources

  • Ensure that the HR function of the organization is following acceptable principles, IL labor laws, and sound nonprofit management principles and that federal, state, and local legal requirements are followed.
  • Ensure that the hiring, orientation, evaluation and firing process for staff, independent contractors, temps is following best practices.
  • Implement human resources processing, ensure completion of personnel transactions. Ensure that personnel records are properly kept.  Process all necessary HR forms.
  • Oversee the health and retirement benefit programs and make recommendations for changes.
  • Ensure that the Personnel Policies Manual and procedures remain current. Provide orientation to policies and procedures to new employees and supervisors. Ensure that personnel policies are followed.
  • Other duties as assigned.

QUALIFICATIONS

  • All Chicago seeks a dynamic and professional leader with senior management leadership experience in a highly productive, complex, and progressive nonprofit financial department.
  • Bachelor’s Degree required; MBA and/or CPA and/or CFA is preferred, with a minimum of 8-10 years of experience in financial reporting, budgeting, auditing, fund accounting and management.  
  • Familiarity with housing development, and in particular HUD funding, is strongly preferred.
  • Previous strong business acumen in planning, finance, and budgeting, as well as knowledge of federal and state financial regulations. 
  • Previous experience overseeing human resources. Basic understanding of federal and state labor law compliance.
  • Prior work experience analyzing and interpreting financial data and preparing financial reports, statements and/or projections, developing and implementing strategic business and operating plans, providing audit process oversight
  • Minimum of 4 years past experience and proven leadership skills in staff management; conflict resolution; mentoring/growth of staff and professional development.
  • A personal commitment to the mission of All Chicago that also embraces its history, traditions and work.
  • A problem solver with a demonstrated ability to lead in the investigation and resolution of financial problems.
  • An approach to leadership that gathers information, consults others, analyzes options and offers fiscally viable opinions that reflect good judgment and investment in the long-term needs of the organization.
  • Precision in managing detail, procedures, processes and policies.
  • Demonstrated ability to manage staff, projects, priorities and programs in a constantly changing environment.  A positive attitude and the ability to be flexible in light of changing job situations/priorities and motivates staff to do the same. 
  • Excellent communications (verbal and written) and interpersonal skills, using diplomacy and good judgment.
  • Demonstrated ability to set and achieve or exceed goals and meet deadlines. 
  • Proficiency in accounting software (Financial Edge preferred) and Microsoft Office (Outlook, Word, Excel, Power Point) required. Thorough knowledge of a broad range of computer-related technology, methods of compiling and analyzing statistical, fiscal and related data required. 

WORK ENVIRONMENT

  • Position requires frequent and regular computer and phone use.
  • Work place is a smoke- and drug-free environment.
  • Intermittent travel to off-site locations required.
  • Occasional night and weekend work may be asked of All Chicago staff.
  • All Chicago is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at All Chicago are based on business needs, job requirements, and individual qualifications, without regard to race, ethnicity, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, citizenship status, military service, marital status, order of protection status, handicap, disability (including HIV/AIDS), or any other characteristic protected by federal, state, or local law.

COMPENSATION

  • Salary is competitive, commensurate with experience. Comprehensive benefits package (with some employee contributions) includes medical, dental, vision insurance, and disability. Employer-matched retirement plan. Generous paid leave. 

HOW TO APPLY

  • Please send cover letter, salary requirements, and resume to Melissa Anson at manson@allchicago.org
  • Please write your name (Last, First) in the re: line of your e-mail.
  • Incomplete applications will not be accepted. The position begins as soon as possible.
  • No phone calls please. All inquiries will be held in strict confidence.