Program & Administrative Associate (DF)

Job Title:  Program & Administrative Associate (Part-time, Temporary)

Reports To:  Director of the Daphne Foundation

FLSA Status:  Non-Exempt

Entity:  Daphne Foundation

Travel:  10-15% domestic

Period:  8 months (approximately)

The Daphne Foundation is a New York based family foundation that envisions a world of thriving communities living in peace, dignity, and justice.   The Daphne Foundation’s mission is to invest in organizations that empower community residents directly affected by poverty, violence and discrimination to develop solutions that result in a more equitable, fair, and peaceful New York City.  The Daphne Foundation seeks an outstanding candidate to join the Foundation as a Program & Administrative Associate on a temporary, part-time basis.


Programmatic & Grantmaking

  • Responds to phone and written inquiries about grants from Foundation-funded organizations and others with general inquiries
  • Performs due diligence tasks for potential grants
  • Tracks and clears grant payment contingencies
  • Maintain grant database tracking application and reporting systems
  • Ensures accuracy of grants data within the grantmaking database and other systems
  • Creates charts and graphs for grant data analysis for Board meetings
  • Schedule and document learning visits to grantees

Administrative Duties

  • Develops, proofreads and corrects documents and website materials
  • Post general and grantee news and updates onto Daphne Foundation web site
  • Assists with special events and supports Foundation-hosted meetings
  • Coordinates schedules, tracks delegated assignments, and monitors deadlines
  • Organizes and schedules meetings and travel
  • Assembles relevant information for correspondence, reports, and meetings
  • Takes notes and keeps records of selected meetings
  • Processes expenses, invoices, and contracts
  • Liaison between family office to ensure proper accounting and documentation of Daphne Foundation expenses and needs
  • Other projects as assigned


  • Deep commitment to and enthusiasm for the Daphne Foundation’s vision and mission including an understanding of policy change, community organizing and systems change as a strategy for building fair and just communities.
  • Excellent verbal and written communication skills—editing, proofreading and excellent grammatical skills are essential
  • Excellent grasp of technology and computer skills, including experience with the MS Office Suite and Google Documents
  • Database experience is highly desired
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Excellent interpersonal skills and ability to communicate with diverse racial and ethnic communities, socio-economic class backgrounds and other critical constituencies and communities
  • Ability to operate independently as well as a team member in a small team on varied activities and projects
  • Ability to represent the Foundation to persons outside the organization and to interact with all in a professional, courteous, and tactful manner
  • Ability to exercise good judgment in screening phone calls and mail
  • High level of professionalism and demonstrated ability to handle confidential information is crucial
  • Sense of humor


The ideal candidate has a Bachelor’s degree or equivalent and 4 or more years experience supporting administrative and programmatic departments at a foundation, community-based organizations or other mission-driven entities.  There is a minimum requirement of two years of previous office and administrative experience.


Your application packet should include:

  • A one-page cover letter, including minimum salary requirements
  • A resume or CV

All documents should be submitted to:, subject line, “Daphne Program Associate.” Only complete applications will be reviewed.

Applications will be accepted through October 14, 2016 or until our ideal candidate is identified. While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.  No phone calls, please.

It is the policy of the Daphne Foundation to ensure equal employment opportunities to all qualified persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran.