Grants Manager - Satterberg

SATTERBERG FOUNDATION

For over 20 years, the Satterberg Foundation has worked to strengthen our communities by promoting a just society and a sustainable environment; doing this work deepens the interconnection of our family. The Satterberg Foundation is a family foundation headquartered in Seattle, Washington, making grants to Washington and California nonprofits. Over the past two years we have embarked on a new growth phase with annual grantmaking growing from $400,000 to $20,000,000. We are looking to increase our team to support these relationships with nonprofits, community partners, and family members that we see as deepening the authentic interconnection needed to promote changed systems by co-sensing and co-creating the way forward together.

Vision: The Satterberg Foundation envisions a world in balance with vibrant communities in which all people enjoy the opportunity to grow and thrive.

In order to thrive, individuals need a safe place to sleep at night, adequate food to eat, access to health care, access to education, and the opportunity for economic stability. We need to have our voices heard, and to have hope. A just society aims to ensure, through programs, or through advocacy and policy change, that all individuals have these elements in their lives.

The Satterberg Foundation envisions a sustainable environment where humanity and the natural world are in balance, with each supporting the other. We express this balance by conserving and protecting natural resources, by avoiding practices and activities which pollute, and by educating and advocating for environmental stewardship.

POSITION OVERVIEW

We seek to hire an experienced grants manager who will be responsible for the day-to-day grant operations, systems and workflow management of the foundation’s grantmaking (estimated at approximately 350 applications annually). The ideal candidate will engage in the early stages of planning for each grant cycle and assist with the review process to ensure proper due diligence of all proposals. S/he will be responsible for grant data management from application to grant close out, and will support program and senior leadership data requests on a routine basis. The grants manager is expected to partner with program team members, whenever beneficial, to ensure the grantmaking and oversight practices are consistent, equitable and focused on maximizing the grant program’s impact and effectiveness for both foundation staff and grantees. S/he is solution-oriented and a self-starter who is inspired by the mission of the foundation and the opportunity to work in an open, collaborative culture.

KEY CHARACTERISTICS

Ideal candidates will reflect the family foundation’s core values of Integrity, Community, Joy, Compassion, Respect and Responsibility.

  • Commitment to growth mindset, collaborative leadership, learning organization philosophy
  • Humility, sense of humor, comfort with ambiguity, and servant leadership appropriate to representing a family and family foundation as well as the Satterberg Foundation 3rd mission priority of “family interconnection”
  • Respect that grantees and communities have the front-line expertise and experience essential in pursuing a just society and sustainable environment. As a funder we seek to support solutions that are self-determined by those impacted, respecting they are experts and balancing lived experience with evidence-based practice
  • Comfort with emergence, growth and rapid change similar to a start-up
  • Philanthropic generalists able to weave together and work within all three mission areas: environment sustainability, just society, and family interconnection
  • Contributing to an organization that fosters opportunities for groups and relationships to self- determine and more fully engage as a form of leadership and a valued accomplishment
  • Willingness and comfort to engage with evolving and shifting portfolio of job duties

KEY RESPONSIBILITIES

  • Ensure a transparent process for the entire grant life cycle, from request to close. This entails pre-award management, tracking payments, reviewing or producing relevant reports, monitoring and post-award management
  • Manage the review of funding requests for completeness, eligibility, and ensures compliance with IRS regulations
  • Conduct the due diligence that is required in the decision-making process, ensuring consistent application of statutory and internal requirements
  • Maintain accurate and current data in grants management system, including contact updates, weekly activities/site visits, and grant cycle information; Set up and monitor grant payments and reporting schedule
  • Field questions from organizations regarding the grant process; respond as appropriate or refer to program officers
  • Generate grant, financial, program, and other reports as requested for Board and staff
  • Draft correspondence templates, including award agreements, to support the annual review of materials by appropriate parties
  • Manage communications with grantees and applicants, where appropriate on technical support and compliance-related information
  • Design and improve the foundation’s use of GIFTS database (including coding structures, award templates, etc.). Particular emphasis on streamlining and automating processes to improve workflow and efficiency
  • In coordination with program team, help to shape standards and deadlines for proposals, including required documents, and fields to be added / tracked in grants management system
  • Analyze systems for tracking grant data and make recommendations to improve grantmaking and to contribute to the team’s learning and evaluation efforts
  • Provide grants management support to senior management and program staff regarding grants administration process, compliance, and data analysis
  • Conduct research into compliance issues as they arise; consult with legal counsel as appropriate
  • Maintain annual grants management calendar. Schedule and track relevant deadlines
  • Maintain relevant electronic and paper records. Conduct periodic audits to ensure quality and completeness of data entered
  • Represent the foundation professionally by attending foundation, community, and grantee events as appropriate
  • Participate in ongoing professional development opportunities as appropriate
  • Contribute to and manage special projects, as requested

QUALIFICATIONS

  • Minimum of 3 years professional experience in a grants management related role, preferably with non-profit and/or foundation
  • Knowledge of rules and regulations applicable to foundations, especially private family foundations
  • Superior organizational skills and detail-oriented with attention to accuracy, deadlines and ability to prioritize
  • Keen analytical and critical thinking skills; an eye towards system improvements
  • Proficiency with Microsoft Office and experience with grants management systems (preferably GIFTS)
  • Demonstrated ability to find solutions and strengthen processes and practices for maximum impact
  • Strong customer service orientation, particularly when working with grantees. Comfort to interact respectfully with people of diverse backgrounds, perspectives, and cultures
  • Ability to work in an open and collaborative work environment
  • Self-starter who is adaptable and comfortable taking chances and learning from mistakes
  • Results-oriented with the ability to set and follow realistic goals and objectives
  • Flexibility to adapt when faced with changing needs and priorities
  • Commitment to the Foundation’s values, service and compassion

Reports to: Executive Director

LOCATION & COMPENSATION

Position is based in Seattle, Washington and will occasionally require travel. Salary will be competitive and commensurate with experience.

TO APPLY

Please send a resume and cover letter to: TGPsearch@philanthropynw.org

Subject line should include your last name and position title as “GM”

Example: Smith GM

Submission deadline: January 8, 2016

 

Satterberg Foundation is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

Employment is contingent upon the successful completion of a comprehensive background check.

Satterberg Foundation has retained the services of The Giving Practice to conduct this search. Inquiries may be directed in confidence to:

Ted Lord, Senior Partner

tlord@philanthropynw.org