Executive Assistant to the President

ABOUT US:

Through direct grantmaking, capacity building, strategic communications, and leadership in philanthropy, Foundation for a Just Society advances the human rights of women, girls, and LGBTI people around the world.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Act as first point of contact. Screen telephone calls, inquiries and requests and manage or refer as appropriate.
  • Coordinate calendar and appointment schedule for the President.
  • Prepare and respond to routine correspondence. Read, monitor and organize the President’s email accounts.
  • Establish and maintain strong partnerships with all staff members. Work closely with FJS, Felicity House and Simons Foundation staff on upcoming commitments for the President.
  • Organize travel arrangements, prepare complex travel itineraries and coordinate schedule with President’s drivers.
  • Coordinate President’s schedule and logistics with house staff.
  • Provide project support as requested.
  • Assist with organizing meetings, ensuring that the President is prepared with required materials.
  • Various other administrative tasks such as expense reporting, filing, preparing materials for meetings.
  • Allocate monthly invoices for approval by President.
  • Maintain the President’s filing system
  • Take on special projects as needed

MINIMUM QUALIFICATIONS:

  • 8 plus years experience in a relevant role or similar position
  • Great prioritization and time management skills
  • Professional personal presentation
  • Punctual and reliable
  • High level of interpersonal skills; position requires demonstrated poise, tact and diplomacy
  • Skilled at using email and electronic scheduling tools

  • Excellent verbal and written communication skills

  • Detail oriented

  • Proficiency with Microsoft Word, Excel and PowerPoint